Microsoft Teams will soon prevent users from sharing content on externally hosted meetings

The new policy will be released in May 2024.

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Microsoft Teams security

Microsoft has been updating its Teams platform with several game-changer features that focus on its privacy and security capabilities, arguably making it more safer and threat-resistant.

For instance, according to the latest entry in the Microsoft 365 Roadmap, Teams Premium users will no longer be able to share content on externally hosted meetings, if their IT admins or managers don’t explicitly allow them to do so.

Starting in May 2024, the platform will be updated with a new policy that will give managers the power to decide which externally hosted meetings are safe enough for content sharing, and which are not. Here’s what the entry reads:

If a user attends a meeting hosted by an external tenant, the IT admin of the person attending the externally hosted meeting can decide in which externally hosted meetings the user can share their content.


The new policy will surely strengthen Microsoft Teams’ security, as it will impact Teams on all devices, including the Android, Mac, iOS, and Desktop platforms, meaning Premium users on these devices won’t be able to share content unless they’re allowed to.

The feature is quite frankly a game-changer, as externally hosted meetings can already be a pretty risky context for organizations, with bad actors becoming more and more efficient at emulating authentic Teams accounts.

But now, every time there is a suspicion about a meeting or a Teams account, the manager can simply forbid users from sharing corporate-owned content. The capability will be released in May, and the full roll-out is scheduled to be completed by the end of that month.

The Redmond-based tech giant is also releasing a new policy that allows webinar organizers to stop the release of attendee emails, an automatic process initiated by Teams, which can be quite frustrating and is considered spam by many Teams users.

Are you excited about this new policy coming to Teams?

More about the topics: Microsoft 365, Microsoft Teams