5 best email backup software to keep your data safe

Madalina Dinita
by Madalina Dinita
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  • Backing up your emails is a very reliable way to ensure you don’t lose any important information.
  • We list here some of the best tools to backup not only your emails but most of your essential data.
  • For more email client-related guides and recommendations, see our Email Hub
  • Bookmark our extensive Data Recovery Guides to discover more useful tips and tools to eradicate data loss.
free and paid email backup software
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Ever emptied your trash bin only to realize some months later that you deleted an email with important information that you urgently need?

Well, you are not the only one. And the most frustrating part is that Google could not retrieve the email. Truth is You can hardly tell how long Google keeps your deleted emails on their server.

Some speculate no more than 30 days, others no more than 90 days and the majority don’t even have an inkling. This is why it’s recommended to have an email backup software so as to be on the safe side.

These tools have all you need to suit your backup needs, and they are incredibly easy to use. In this article, we will highlight 5 of the best free and paid utilities to handle your email backups.

How do I backup all my emails?

Stellar Mail Backup

Stellar Mail Backup is an all-in-one backup utility that can take all your emails, tasks, notes, contacts, and more and back them up for your peace of mind.

Fully compatible with popular email clients such as Outlook or even the good old Windows Mail, this tool delivers best-in-class backup features all wrapped up in a highly interactive and easy to use interface.

You can even use it to perform differential backups and back up multiple profiles configured in your email app.

Let’s quickly look at its key features:

  • Comprehensive backup activities for all your items including signatures, calendar entries, emails, notes, tasks, and much more
  • Differential backups (USB flash drive, network drives, or local hard drives)
  • Schedule Email Backup at a specified frequency and further customization options included such as backup type or compression level
  • Selective email restoration
  • Password protection enabled for backup files
Stellar Mail Backup

Stellar Mail Backup

Get a taste of peace of mind with this hassle-free backup utility that can back up and restore all your emails, notes, and tasks!

SysTools Email Backup


SysTools Email Backup is a powerful software to backup and keeps safe your emails.

We recommend this tool, especially for the users of Gmail and Hotmail as the developers focused on these mailboxes (the most popular, in fact).

You will be able to save on your PC not only the emails from your mailbox but also all the contacts, calendar, and documents.

If you want to export the emails in Outlook, the tool will help you convert them into an Outlook format. MS Outlook installation is not mandatory for Gmail data backup.

Using the Gmail Backup Software, you can save Gmail backup data on your desired on-premise place or filter emails to download only required Gmail messages of a fixed time interval.

The tool comes in bundle offers, separately for Gmail, Outlook, and even email server. You can also find a free version for the basic Gmail tool to download and test on your PC.

Get now SysTools Gmail Backup (free version available)

Get now SysTools AOL+GMAIL+Hotmail Backup

Get SysTools Email Backup&Email Recovery bundle (lifetime license)

Handy Backup

Handy Backup

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Handy Backup provides several backup types so you can use them for different purposes. You can always back up a file, folder, or anything you would like to back up without having to back up the entire system.

It’s a great tool for those of you, folks, who want to archive/backup emails. You can secure your backups with passwords and 128-bit encryption.

Also, you can store your backed up files on any storage, including local drives, external and network disks, FTP servers, commercial clouds (e.g. Amazon S3, Dropbox, Google Drive or OneDrive), as well as S3- or WebDAV-driven private and public cloud services.

With Handy Backup, you can save emails from any server just in a few clicks.

The tool provides easy access for mail backup from almost any Web or local service and simplifying message export, import, or migration between email services.

It supports the most popular email clients, among them Outlook, Thunderbird, or Yahoo! Mail.

Handy Backup

Handy Backup

Use this most versatile backup tool to secure all your files, folders, contacts, and more on any storage of your choice.
Get free Visit website

AOMEI Backupper

AOMEI Backupper is a well-established backup solution that has been appreciated for its reliable and flexible recovery capacities ever since 2010.

This software delivers powerful backup, restoration, and cloning tools all neatly organized in a simple and effective interface that you can navigate in just a few clicks.

AOMEI is one software developer that places reliability at the core of its endeavors, hence the Backupper is unsurprisingly both fast and stable in executing its tasks.

Let’s quickly look at its key features:

  • Backup customization options (full, differential, and incremental backup)
  • Additional restore and/or clone features
  • Supports both OS and server infrastructure
  • Image deployment tool
  • System backup, file backup and sync, disk and partition backup
  • Multiple backup storage devices are available such as external drive, flash drive, NAS, network share, and clouds

Get AOMEI Backupper now

Ashampoo Backup Pro

Powered by a freshly optimized backup engine, the latest version of Ashampoo Backup Pro delivers one of the most powerful cloud-based backup solutions.

Backing up your data has never been more easy or more secure thanks to this all-in-one utility that supports all storage devices and all major providers.

Let’s quickly look at its key features:

  • File, mail, and complete hard drive partitions backup
  • Native backup support for OneDrive, Office 365, Dropbox, Google Drive, and many more
  • Quick access to all your backups without restore required with the backup viewer
  • Easy on your resources (unintrusive running without interrupting your daily tasks)
  • Backup your data on any device ( network drives, hard drives, USB flash drives, or in the cloud)
  • Set automatic backups according to your available resources (proceed, stop and resume backups when there are free resources only)

Get Ashampoo Backup Pro 14

Backing up your emails is a very reliable way to ensure you don’t lose any important information. Corporations prioritize data security and some of the measures they put in place among others include data backup.

So, no matter what web-based service you use, you should consider backing up your email accounts.

The above-mentioned email backup software programs are affordable, feature-rich, and very reliable solutions so you should consider trying them out.

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