Email Backup Software to use in 2023

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Key notes

  • Backing up your emails is a very reliable way to ensure you don’t lose any important information.
  • We list here some of the best tools to backup not only your emails but most of your essential data.
  • For more data security on work computers or on your own, it's indicated to invest in recovery solutions. 
  • Thus for impressive software that can provide practical help on this issue check out the list below. 
Best Email backup software

Ever emptied your trash bin only to realize some months later that you deleted an email with important information that you urgently need?

Well, you are not the only one. And the most frustrating part is that Google could not retrieve the email. The truth is you can hardly tell how long Google keeps your deleted emails on their server.

Some speculate no more than 30 days, others no more than 90 days and the majority don’t even have an inkling. This is why it’s recommended to have email backup software so as to be on the safe side.

These tools have all you need to suit your backup needs, and they are incredibly easy to use. In this article, we will highlight 5 of the best free and paid utilities to handle your email backups.

How do I backup all my emails?

Ashampoo Backup Pro

Powered by a freshly optimized backup engine, the latest version of Ashampoo Backup Pro delivers one of the most powerful cloud-based backup solutions.

Backing up your data has never been more easy or more secure thanks to this all-in-one utility that supports all storage devices and all major providers.

More so, this ingenious software can backup your data with complex technology that will recover not only emails but even complete information of your operating system.

The cloud storage option also supports any user to backup data safely and store it directly on the cloud. In this way, you don’t have to worry about the device and can access it from anywhere.

With that being said, this future-based software is completely ready to help you regarding valuable email data or other essential backups.

Let’s quickly look at its key features:

  • File, mail, and complete hard drive partitions backup
  • Native backup support for OneDrive, Office 365, Dropbox, Google Drive, and many more
  • Quick access to all your backups without restore required with the backup viewer
  • Easy on your resources (unintrusive running without interrupting your daily tasks)
  • Backup your data on any device ( network drives, hard drives, USB flash drives, or in the cloud)
  • Set automatic backups according to your available resources (proceed, stop and resume backups when there are free resources only)

Ashampoo Backup Pro

Backup your data with ease using this cloud-based software compatible with any type of device!
Check price Visit website

Stellar Mail Backup

Stellar Mail Backup is an all-in-one backup utility that can take all your emails, tasks, notes, contacts, and more and back them up for your peace of mind.

Fully compatible with popular email clients such as Outlook or even the good old Windows Mail, this tool delivers best-in-class backup features all wrapped up in a highly interactive and easy-to-use interface.

You can even use it to perform differential backups and back up multiple profiles configured in your email app.

Moreover, with this email backup solution, you can stay care-free regarding your confidential data and keep backup copies to restore information anytime.

On the other hand, it’s possible to backup your essential emails on any system location such as local hard drive, external drive, or any connected network cloud.

Thereby do not hesitate about the security of emails and invest in this solution if you want complete protection over email data loss.

Let’s quickly look at its key features:

  • Comprehensive backup activities for all your items including signatures, calendar entries, emails, notes, tasks, and much more
  • Differential backups (USB flash drive, network drives, or local hard drives)
  • Schedule Email Backup at a specified frequency and further customization options included such as backup type or compression level
  • Selective email restoration
  • Password protection enabled for backup files

Stellar Mail Backup

Get a taste of peace of mind with this hassle-free backup utility that can back up and restore all your emails, notes, and tasks!
Check price Visit website


This particular tool can provide good help with your email backup, and many more file restoration on your PC.

For any user who needs proper security for managing essential information digitally, this third-party tool represents a perfect B plan. With a 95% data recovery rate, this software provides industry-class tools to recover emails.

Furthermore, it can recover 1000+ file types or file systems such as NTFS, FAT, or APES without any charge commitment. Also, you can recover your data from basically all devices like storage media, USB drives, SSD, external hard disk, etc.

In addition to email loss restoration, you can use this tool to recover your files in the worst scenarios, like an unexpected computer crash. By creating a USB bootable device you can get back your important data quicker than you think.

More so, another important feature allows you to recover your email information from over 2000 devices and storage media quickly.

Therefore, this tool has all you need for data recovery and can deliver great functionalities in crisis situations.

Let’s quickly look at its key features:

  • Advanced video recovery
  • System crashed computer recovery
  • 500+ scenarios files recovery
  • 2000+ storage devices restoration
  • Highest recovery success rate in the industry


Back up your files and recover deleted, lost or formatted data from your PC using Recoverit.
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AOMEI Backupper

AOMEI Backupper is a well-established backup solution that has been appreciated for its reliable and flexible recovery capacities ever since 2010.

This software delivers powerful backup, restoration, and cloning tools all neatly organized in a simple and effective interface that you can navigate in just a few clicks.

AOMEI is one software developer that places reliability at the core of its endeavors, hence the Backupper is unsurprisingly both fast and stable in executing its tasks.

Furthermore, with such a rich-featured program you can entirely protect your private emails and more. It offers complete protection over your system with files backup and sync, system backup, or partition backup.

You can as well forget to backup your information without producing harm because AOMEI provides automated backup modes to always be safe.

Let’s quickly look at its key features:

  • Backup customization options (full, differential, and incremental backup)
  • Additional restore and/or clone features
  • Supports both OS and server infrastructure
  • Image deployment tool
  • System backup, file backup and sync, disk and partition backup
  • Multiple backup storage devices are available such as external drive, flash drive, NAS, network share, and clouds

AOMEI Backupper

Protect your data all-around using this efficient backup solution to always have a recovery plan.
Check price Visit website

SysTools Email Backup

SysTools Email Backup is a powerful software to backup and keeps safe your emails.

We recommend this tool, especially for the users of Gmail and Hotmail as the developers focused on these mailboxes (the most popular, in fact).

You will be able to save on your PC not only the emails from your mailbox but also all the contacts, calendar, and documents.

If you want to export the emails in Outlook, the tool will help you convert them into an Outlook format. MS Outlook installation is not mandatory for Gmail data backup.

Using the Gmail Backup Software, you can save Gmail backup data on your desired on-premise place or filter emails to download only required Gmail messages of a fixed time interval.

The tool comes in bundle offers, separately for Gmail, Outlook, and even email servers. You can also find a free version of the basic Gmail tool to download and test on your PC.

Let’s quickly look at its key features:

  • Office 365 erased data recovery
  • Recover data from corrupt exchange BFK
  • Inaccessible ZIP files recovery
  • 2 scanning modes during recovery
  • Recover SQL server backup files
  • Extract and save data in compressed format
SysTools Email Backup

SysTools Email Backup

Back up your emails and keep your data safe with this all-in-one software!
Try it nowVisit website

Handy Backup

Handy Backup provides several backup types so you can use them for different purposes. You can always back up a file, folder, or anything you would like to back up without having to back up the entire system.

It’s a great tool for those of you, folks, who want to archive/backup emails. You can secure your backups with passwords and 128-bit encryption.

Also, you can store your backed-up files on any storage, including local drives, external and network disks, FTP servers, commercial clouds (e.g. Amazon S3, Dropbox, Google Drive, or OneDrive), as well as S3- or WebDAV-driven private and public cloud services.

With Handy Backup, you can save emails from any server just in a few clicks.

The tool provides easy access for mail backup from almost any Web or local service and simplifying message export, import, or migration between email services.

It supports the most popular email clients, among them Outlook, Thunderbird, or Yahoo! Mail.

Let’s quickly look at its main features:

  • Backup Emails with IMAP protocol
  • Migrating email data to different mailbox clients
  • Backup local email solutions like Outlook or Thunderbird
  • Modern storage backup locations inlcuding drives, external disks, FTP servers or cloud
Handy Backup

Handy Backup

Save your emails from any server with a few clicks using this versatile backup tool!
Try it nowVisit website

Backing up your emails is a very reliable way to ensure you don’t lose any important information. Corporations prioritize data security and some of the measures they put in place among others include data backup.

So, no matter what web-based service you use, you should consider backing up your email accounts.

The above-mentioned email backup software programs are affordable, feature-rich, and very reliable solutions so you should consider trying them out.

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