Form Filling Software: 8 Best to Use in 2023

Fill in your details with the most reliable tools

by Radu Tyrsina
Radu Tyrsina
Radu Tyrsina
CEO & Founder
Radu Tyrsina has been a Windows fan ever since he got his first PC, a Pentium III (a monster at that time). For most of the kids of... read more
Reviewed by Alex Serban
Alex Serban
Alex Serban
Windows Server & Networking Expert
After moving away from the corporate work-style, Alex has found rewards in a lifestyle of constant analysis, team coordination and pestering his colleagues. Holding an MCSA Windows Server... read more
Affiliate Disclosure
  • Form filler software can help with administrative work by pre-filling forms with your saved details.
  • In fact, auto-fill form software is preferred nowadays, when a lot of paperwork has been digitized.
  • If you run a small business, such autofill software for Windows devices comes in handy.
  • Also, browsers support autofilling up to a certain point, using two slightly different approaches.

Form filler tools allow users to automatically fill forms with the click of a button. They can be part of a larger program, such as a password manager or an enterprise single-on solution.

Given nowadays’ digitization, filling forms online is part of our daily lives when checking out our purchase on an online store, signing up for the online store, adding new info to the online store, logging into our accounts, and more.

Come to think of it, form fillers are the opposite of screen scrapers which are used to extract data from a particular form.

Do I need a form filling software?

It really depends on your daily activity But using such software definitely quickens the process of connecting to several sites at a time or placing online orders.

Safari, Chrome, or Opera have taken the approach of identifying high-value form fields and providing a way to manage what exactly the browser will autofill in those particular fields.

For instance, Opera offers autofill for credit cards and addresses. Chrome, Safari, and Opera are different regarding which fields they provide autofill for, but the basic fields needed to complete a checkout process are supported.

On the other hand, Microsoft Edge and Firefox will store certain values submitted along with the value of the name attribute, in order to autofill any field.

In case the browser sees a field in the future with a matching name attribute, it will immediately provide autofill options.

This approach involves some concerns regarding security and privacy issues and the autocomplete-off value has been long supported to prevent the browser from storing and auto-filling crucial data for this reason.

Yet, the user submits a form in order for the browser to store values to use later with autofill. The browser will not save your answers without form submission, and you should know this.

This is why developers prefer this method instead of pre-determining what fields to auto-complete.

So let’s take a look at some form filling software that will ease this tedious task with every online operation.

What is the best online form filling software?

RoboForm – Feature-rich password manager

Roboform password manager software

Form-filling software is here to save you time, and in an age where speed is a priority, time is a most precious commodity, and RoboForm is here to save you a lot of it.

Down to its very core, RoboForm is a feature-rich password manager and form-filler that allows you to log into any website you have an account on with just one click.

This makes logging in faster, and easier, and spares you the trouble of having to remember anything, other than the RoboForm account.

Thanks to the AutoFill function, RoboForm will not only remember your username and password but also billing information, which everyone knows takes the most time to find and fill out.

The program is available on almost all major operating systems, making it great for those of you that frequently fill out forms, either on your PC or on the go.

If you want to benefit from Roboform completely, you can as well consider a subscription that gives you access to useful features like sync for all devices or data backup.

RoboForm

Fill in your information easier and faster with RoboForm’s affordable plans.

Check Price Visit Website

Adobe Fill & Sign – Browser integrations

Unlike the rest of the programs in our list, Adobe Fill & Sign is not a program in itself per se, but a feature that is included both in Adobe Acrobat and Adobe Reader.

As you may know, whenever you install any of these two programs, you will also be prompted to install certain browser integrations as well. This helps with managing PDF files through your browser without actually having to download them first.

That is precisely where the Adobe Fill & Sign feature shines best, as it can also handle any PDF files that can be signed as well. From this point forward, the product acts like any other signature-saving program, acting as both a signature saver and a password manager as well.

Here are some of the perks of using the Adobe Fill & Sign feature in Adobe Acrobat or Adobe Reader:

  • Intuitive form completion
  • Integrates with all major browsers
  • Create for storing digital signatures
  • Allows you to create and tweak your signatures
  • Doesn’t slow down your browser

Adobe Fill & Sign

Add this feature to your device with one click and ease form filling and signing on any visited page.

Free trial Visit Website

Soda PDF – Highly customizable forms

Soda PDF is available both as a web-based and desktop app. Its nine-themed innovative modules were designed to boost productivity and fulfill the needs of PDF users.

You can use the Forms Module to create HTML forms in a PDF file and customize them in real-time. The software’s numerous capabilities allow you to create something simple like a text field form, or something more complex, like adding a push button that can perform various functions.

Its modular design and email integration enable users to submit the form directly from the document. Plus, you can import and export data into the forms, while the Secure & Sign feature makes it possible to add a digital signature.

Stored data can be protected with 256-bit AES passwords and control permission levels that determine who can access your files.

Here are some other advantages of using Soda PDF:

  • Highly customizable forms without needing any coding knowledge.
  • Adding list boxes, radio buttons, checkboxes, and more.
  • Combining the answers from multiple forms into a single CSV file.
  • Strong Security Module that protects your files against unauthorized access.
  • The possibility to work with batches of PDFs.

Soda PDF

Quickly fill in a PDF form in just a few seconds with Soda PDF.

Check price Visit Website

Forms on Fire – Intuitive user interface

You can now replace paper forms with tablets and phones using cloud software, and you don’t even have to have any programming experience.

You can use the software to capture info on the go, and this is great because we all know that paper forms are extremely slow and tiring and by going mobile it will all be easier. You can also get photos, GPS, and more!

The app works both online and offline and this way, you’ll be able to take everything with you, tasks, forms, and all the data you need, even when you are offline. All you need to do is drag and drop and use a bit of Word and Excel; you don’t have to know any coding.

You can connect to more than 750 systems and also to a custom API. The workflow is pre-defined, rules-driven, or user-defined. All the maps, the data lists, and the details from your device will help your work get smarter and smarter.

According to users’ experiences, the app features a great intuitive user interface, and it’s perfect for collecting and analyzing research data.

Forms on Fire

Try Forms on Fire and collect and analyze data fast and easily, either online or offline.

Free trial Visit Website

ProntoForms – Drag-and-drop form builder

This software can transform processes with form automation, improves efficiency and productivity, and track, and optimize business performance as well.

Using it, you can create a form with the drag-and-drop form builder, and you can also dispatch partially filled forms to your workers in the field and avoid wasted trips back to your office.

You can also add photos inside your forms, and you can sketch on top of them to provide visuals of site-related activities and greater reports on job site issues.

You can also use the software for offline work, as forms can be filled out with or without connectivity and they are auto-sent once the network is restored.

The tool can successfully capture and collect signatures and barcodes right on the device using the touchscreen. You can scan QR and barcodes from the device, and you can integrate them straight into the forms.

You can quickly confirm the location of job sites, time of arrival, customer visits, and also the work performed.

Get ProntoForms

Repsly – Real-time feedback

You can forget pen and paper from now on because Repsly’s mobile forms will let you quickly gather consistent, clean, and real-time data.

In case you haven’t known, mobile forms are the key to having clean and consistent data. Whether you are trying to keep track of your product on a shelf or if you are only looking to take notes at every visit, the software will give you a way to create a customized and consistent data collection tool.

The information that you collect in the field will offer feedback in real-time allowing managers to make business decisions without having tons of paperwork or without waiting for weekly recap emails.

You can see trends over time, or you can simply get a quick snapshot of that day’s performance; whatever you are looking for this particular software with mobile forms will have you covered.

Even if this program is quite robust, it is not also complicated, and the developers promise that you and your team will benefit a lot from using their product. Repsly’s mobile sales app is both simple and powerful, and its goal is to increase efficiency and productivity.

Get Repsly

Integrify – Process activity tracking

You can use it to build business forms with customized workflow automation quickly. You can now dramatically improve business performance in the field or the office with some powerful automation forms.

Integrify is the most powerful and also easy workflow automation software available. You can start managing and improving your workflow system right now by using the software.

You will be able to build unique forms and processes for single, group, and multi-tiered approval (sequential or parallel). You can now automatically route forms based on the data that your users are providing.

You will be able to build form processing flows faster with the visual interface of the program so you can deploy in days instead of weeks. Activate the app in just a few minutes or install Integrify OnPremise in less than an hour.

With the software, you will be able to enjoy rapid user adoption. The simply configured user interfaces will provide users with a straightforward interface for submitting requests, completing tasks, and for tracking process activity.

You will be able to deliver positive ROI in less than three months, and the program’s workflow software will reduce direct process and workflow costs by more than 30 percent.

The solutions offered by this software will not require any programming and the intuitive workflow management software with process design and forms creation will not need any coding.

This is a robust and flexible software, and the service-oriented architecture is built around REST web services and AJAX technology. The app will provide a widget export feature to place Integrify Widgets on any Intranet page or on any website.

Get Integrify

PerfectForms – Easy to use

You can use this to build online forms and workflow apps with ease. All you have to do is drag and drop objects on a canvas to create powerful HTML forms and workflow apps as well.

You will not require any technical skills to get your form or your app into production. You can deploy your work in just a few minutes without having to rely on IT.

You will be able to use the program to build great reports for monitoring your performance and to get the visibility that you need to drive improvements.

You will also be able to pull data from directory services or send/receive data from some third-party systems through web services or API without the need to code at all.

All in all, you can create any type of online form or workflow app without knowing a single line of code, and you just have to simply drag and drop to design a pixel-perfect UI, mark the workflow, integrate it with other systems, and build reports. You can do all these and more with this online form builder software.

Get PerfectForms

We encourage you to download and try any of this software and see how it helps with your day-to-day activities.

If you have already used such a tool with considerable benefits, share it with us in the comments below.

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