11 best information organizer software to use [2020 Guide]

Madalina Dinita
by Madalina Dinita
Former Managing Editor
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Affiliate Disclosure

  • If you want to organize yourself better and never miss a meeting again, you need a PIM tool.
  • PIM stands for Personal Information Manager, and it will help you become more efficient.
  • You can read more about these tools and others that are similar in our dedicated Organizer Software Hub.
  • For more information on the subject, check out our File Management page.
personal organizer software

Life is simple when organized and there is a universe of organizer software that can help you reclaim your organizational mojo.

When you can’t make out the notes you scribbled at the back of a newspaper and you haven’t turned a page of your calendar since 2013, you know it’s time to get organized with digital tools.

Luckily, with the advent of personal organizational tools, mind-mapping, and digital note-taking apps, organizing your life with digital tools become a breeze.

Information organizer software organizes your life by creating daily to-do lists, keeping reminders, taking notes, and enabling you to achieve life goals. It serves as a planner, an address book, and a notebook all in one.

The best information organizer tools even goes the extra mile by providing extra tools to back up data, set up budgets, provide driving directions etc.

Most of these tools can be used on the desktop as well as in mobile devices. With the help of these tools, you can be more productive and get the job done with ease.

What are the best Organizer Tools?

1. EssentialPIM (recommended)

Essential PIM takes the top spot on our list precisely because it is a powerful, full-featured Personal Information Manager for Windows. It offers email, synchronization, portability, network support, and more.

Thanks to this handy tool, you no longer have to worry about controlling appointments, to-do lists, notes, email messages, password entries, and contacts.

The interface is very handy, and it well deserves to replace other similar tools such as Outlook.

Speaking of which, if you are indeed keen on sticking with Outlook as well, you will be glad to know that EssentialPIM offers the ability to synchronize all your information with MS Outlook.

Of course, you aren’t limited to just that, since you can also sync your data with online services such as Google, iCloud, Toodledo, SyncML, CalDAV, etc.



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2. C-Organizer


C-Organizer is another powerful organizer tool that comes with extensive synchronization capabilities that allow users to access data from almost any device.

With Word Processor, password manager, address book, to-do list, and calendar, C-Organizer packs all you need to organize your personal and professional life.

This personal organizer software protects your private data by password and encryption to prevent unauthorized access. You can sync your data with Google or upload it to the cloud via Dropbox or Google Drive.

C-Organizer also lets you export data as HTML, XML, CSV,and TXT so you can easily import your software data to another application.

3. AnyTime Organizer Deluxe 15


AnyTime Organizer Deluxe is one of the most reputable personal organizer software and packs more than you would expect to find in organizer software. Its ability to expense reports, show driving directions and connect to Google makes it a must-have tool for business professionals.

AnyTime Organizer is bundled with a myriad of tools to enhance your personal and professional lives. Any undone task is automatically moved to the next day and you can use the calendar to keep track of important events.

You can set up reminders and the software will audibly remind you when it’s time to complete a task. You can even set the system to send a text message or email when it’s time to complete a task.

Since the tool can connect to Google, you can download NFL, NASCAR, PGA, MLB, NHL, and NBA season schedules and pin them to your daily planner.

In addition to your calendar events, you can use the tool to manage your expenses and perform other activities like import data from Microsoft Outlook.

4. Efficcess


Efficcess is a secure information organizer software that works across PCs and desktops making it one of the most versatile personal information manager.  W

ith a built-in journal, password manager, task list, address book, calendar, and an automatic backup, you would not want a better organizer software than this. You can create custom reminders so you don’t miss important events.

The calendar is equipped with drag and drop features so you can easily reschedule an appointment as well as add major holidays to your personal organizer.

Efficcess come with a built-in recycle bin to safeguard you against permanently deleting important information erroneously.

5. Speaktoit


When looking for a perfect virtual personal assistant, you need to speak to it directly without having to type anything. Speaktoit is pretty much Cortana after she has been promoted.

The tool lets you search the web, make calls, send texts, remind you of tasks while remembering everything on your to-do lists.

The app can be anything you want it to be, be it personal assistant, an old professor or even a brunette. The app will perform all tasks, answer your questions and even give you social network updates.

All you have to do is give commands and Speaktoit will follow instructions like a dutiful son. The app is available for Windows, Android, and iOS.

FAQ: Learn more about personal information managers (PIM)

  • Which Office suite component is for personal information management?

Microsoft Outlook is the dedicated personal information manager of the Microsoft Office Suite.

  • What is a personal information management application?

A personal information manager is a type of software that helps the user organize themselves better by tracking, scheduling, and managing their personal information.

  • What are the best PIMs out there?

One good example of a very good PIM is EssentialPIM, or Microsoft’s very own Outlook.

Editor’s Note: This article continues on the next page. If you’re interested in other file management software, check out our wide collection of guides.