11 best information organizer software to use [2021 Guide]

Madalina Dinita
by Madalina Dinita
Former Managing Editor
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  • If you want to organize yourself better and never miss a meeting again, you need a PIM tool.
  • PIM stands for Personal Information Manager, and it will help you become more efficient.
  • You can read more about these tools and others that are similar in our dedicated Organizer Software Hub.
  • For more information on the subject, check out our File Management page.
personal organizer software

Life is simple when organized and there is a universe of organizer software that can help you reclaim your organizational mojo.

When you can’t make out the notes you scribbled at the back of a newspaper and you haven’t turned a page of your calendar since 2013, you know it’s time to get organized with digital tools.

Luckily, with the advent of personal organizational tools, mind-mapping, and digital note-taking apps, organizing your life with digital tools becomes a breeze.

Information organizer software organizes your life by creating daily to-do lists, keeping reminders, taking notes, and enabling you to achieve life goals. It serves as a planner, an address book, and a notebook all in one.

The best information organizer tools even go the extra mile by providing extra tools to back up data, set up budgets, provide driving directions, etc.

Most of these tools can be used on the desktop as well as on mobile devices. With the help of these tools, you can be more productive and get the job done with ease.

What are the best Organizer Tools?

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EssentialPIM (recommended)

Essential PIM takes the top spot on our list precisely because it is a powerful, full-featured Personal Information Manager for Windows. It offers email, synchronization, portability, network support, and more.

Thanks to this handy tool, you no longer have to worry about controlling appointments, to-do lists, notes, email messages, password entries, and contacts.

The interface is very handy, and it well deserves to replace other similar tools such as Outlook.

Speaking of which, if you are indeed keen on sticking with Outlook as well, you will be glad to know that EssentialPIM offers the ability to synchronize all your information with MS Outlook.

Of course, you aren’t limited to just that, since you can also sync your data with online services such as Google, iCloud, Toodledo, SyncML, CalDAV, etc.

EssentialPIM

EssentialPIM

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C-Organizer

C-Organizer is another powerful organizer tool that comes with extensive synchronization capabilities that allow users to access data from almost any device.

With Word Processor, password manager, address book, to-do list, and calendar, C-Organizer packs all you need to organize your personal and professional life.

This personal organizer software protects your private data by password and encryption to prevent unauthorized access. You can sync your data with Google or upload it to the cloud via Dropbox or Google Drive.

C-Organizer also lets you export data as HTML, XML, CSV, and TXT so you can easily import your software data to another application.

Download C-Organizer

AnyTime Organizer Deluxe 15

organizer_software_organizer_deluxe_15

AnyTime Organizer Deluxe is one of the most reputable personal organizer software and packs more than you would expect to find in organizer software. Its ability to expense reports, show driving directions and connect to Google makes it a must-have tool for business professionals.

AnyTime Organizer is bundled with a myriad of tools to enhance your personal and professional lives. Any undone task is automatically moved to the next day and you can use the calendar to keep track of important events.

You can set up reminders and the software will audibly remind you when it’s time to complete a task. You can even set the system to send a text message or email when it’s time to complete a task.

Since the tool can connect to Google, you can download NFL, NASCAR, PGA, MLB, NHL, and NBA season schedules and pin them to your daily planner.

In addition to your calendar events, you can use the tool to manage your expenses and perform other activities like import data from Microsoft Outlook.

Try Organizer Deluxe Free

Try Organizer Deluxe Full


Efficcess

organizer_software_efficcess

Efficcess is a secure information organizer software that works across PCs and desktops making it one of the most versatile personal information manager.  W

ith a built-in journal, password manager, task list, address book, calendar, and an automatic backup, you would not want a better organizer software than this. You can create custom reminders so you don’t miss important events.

The calendar is equipped with drag and drop features so you can easily reschedule an appointment as well as add major holidays to your personal organizer.

Efficcess comes with a built-in recycle bin to safeguard you against permanently deleting important information erroneously.

Try Efficcess


DialogFlow

When looking for a perfect virtual personal assistant, you need to speak to it directly without having to type anything. DialogFlow is pretty much Cortana after she has been promoted.

The tool lets you search the web, make calls, send texts, remind you of tasks while remembering everything on your to-do lists.

The app can be anything you want it to be, be it a personal assistant, an old professor, or even a brunette. The app will perform all tasks, answer your questions, and even give you social network updates.

All you have to do is give commands and DialogFlow will follow instructions like a dutiful son. The app is available for Windows, Android, and iOS.

Try DialogFlow


MSD Organizer

MSD Organizer is a handy tool that packs a load of attractive features.

It organizes your personal and professional information as well as music, labels, and cards. Among the many features, you will find the calendar, to do lists, address book, task manager, journal, and a notes section.

The calendar has the drag and drop functionalities that simplify the process of removing and adding tasks.

Not only does the address book provides the name, number, address, email, and picture, but also allows you to download and attach documents, reports, spreadsheets, and notes.

Other organizer tools included are property organizer, music, health records, and budget templates.

Get MSD Organizer


Todoist

If you are looking for a personal organizer software that works on all devices, then you might want to try out Todoist. With an easy to use interface and numerous collaboration tools,

Todoist is one of the most feature-rich task management apps on the market.

One thing you’ll notice once you open a Todoist account is that you have tasks, labels, filters, weekly overview, and projects due today. The filter tool is very valuable to those who juggle multiple tasks at a time.

Todoist also has a reminder system but it’s only for premium users meaning you have to pay.

Related: Todoist updates its app for Windows 10 with plenty of fixes and adds new features

Try Todoist


My Ultimate Organizer

Though My Ultimate Organizer can only be accessed on desktop, it has an assortment of features that gives it an edge against the competition. It comes with a simple and easy to use interface that resembles that one of Microsoft Outlook.

You will find the common organizer tools such as an address book, task manager, journal, tasks list, and a planner.

You can use the custom reminders to remind you of important dates and events. In addition to the organizer features, the tool has built-in expense reports that can help you to track expenses and budget.

It also has a password manager that can help you track all your passwords and logins. It also comes with several options for importing files including HTML, CSV, and TXT.

Try My Ultimate Organizer


Organizer Pro 7

Organizer Pro comes with the same top-notch features as AnyTime Organizer Deluxe only that it lacks the extensive synchronization abilities.

The interface is user-friendly with all the organizing tools nested on the left panel of the program.

It comes with various organizing features including a feature-rich calendar and to-do lists.

You can add priority levels to the tasks so as to major on the most important tasks first. There is a personal information manager feature that can be used as a journal or a notebook.

You will also be able to do budgeting using the provided budget template as well as track and organize your finances.

Get Organizer Pro 7

While organizing features and the cost of the program are the key considerations in choosing the best organizer software, you should also pay close attention to the program’s syncing capabilities.

When a program is compatible with mobile devices and tablets, it becomes more versatile since you can access all your to-do lists and other important information on the go.

Some of the programs discussed above like the C-Organizer and others do have extensive syncing abilities. We hope that you will find this information useful. Feel free to comment and share.

FAQ: Learn more about personal information managers (PIM)

  • Which Office suite component is for personal information management?

Microsoft Outlook is the dedicated personal information manager of the Microsoft Office Suite.

  • What is a personal information management application?

A personal information manager is a type of software that helps the user organize themselves better by tracking, scheduling, and managing their personal information.

  • What are the best PIMs out there?

One good example of a very good PIM is EssentialPIM or Microsoft’s very own Outlook.

Editor’s Note: This article continues on the next page. If you’re interested in other file management software, check out our wide collection of guides.

Editor's Note: This article was originally published in October 2016 and was revamped and updated in November 2020 for freshness, accuracy, and comprehensiveness.