You can now let specific users edit your Microsoft Forms

Don Sharpe
by Don Sharpe
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  • Microsoft Forms now lets you collaborate on Forms with specific users, rather than your entire organization.
  • The new sharing feature enhances the confidentiality of Forms content.
  • When you can't or don't want to conduct in-person surveys, online polling tools can help. Check out the Microsoft Forms Pro page to learn more about this! 
  • Struggling with the optimization of your workforce collaboration software? Visit the Teamwork section for expert guidance!
Forms specific-user-collaboration

Microsoft Forms is increasingly becoming useful to organizations unable to carry out in-person polls in recent times. It’s an Office 365 app based in the cloud, making it ideal for conducting surveys among remote workers.

The polling tool, which boasts integrations with apps like Teams and Outlook, received new features recently. Notably, the application now lets you collaborate on Forms with specific users, rather than your entire organization.

Microsoft Forms sharing with specific users

Now you can choose a specific user or group in your organization with whom to share any Form, Microsoft has revealed.

As such, you may involve an individual or several workmates in creating a Form. Similarly, you can pick out specific colleagues to include in the analysis of poll results.

The new feature is something of a survey confidentiality or privacy measure in Microsoft Forms. It should make it more difficult for the wrong persons to view your poll contents (questions/responses).

Before this change, Microsoft Forms offered general access restrictions, such as to only people in your organization.

Similarly, the app let you limit Form viewing and editing privileges to persons with Office 365 school or work accounts. This generalization changes with the ability to pick your collaborators based on their email addresses.

There’s now a new option available to let you specify Specific Users or Groups within your organization to collaborate with.  You can specify one or more co-authors using their email address.  As this is more restrictive than existing collaboration styles, this setting is optimal for forms with more sensitive content.

So, if you’re handling sensitive poll content, the risk of the wrong person in your organization seeing or changing it is now minimal.

Besides enforcing survey confidentiality, Microsoft Forms includes automatic anti-phishing features. These make it more difficult for scammers to use the platform to collect your private, sensitive information.

Do you think Microsoft Forms is a secure tool for conducting online surveys? Kindly share your views via the comments section below.