XPS (XML Paper Specification) files are Microsoft’s competitor to Adobe’s PDF files. Maybe this type of files isn’t as popular as PDF, but it could be useful to know something about XPS and the way they work. And in this article, we’re going to show you how to handle XPS files in Windows 10.
How to create a XPS file in Windows 10
We assume that you’re using some version of Microsoft Office for reading and editing documents. And to create a XPS file, you need to print your .doc file as XPS and save it on your computer. Here’s exactly what you need to do:
- Open your document with Microsoft Office program you’re using (probably Word)
- Go to File, Print, and choose Microsoft XPS Document Writer as your printer
- Save your file and give it a name, and you’re good to go
Microsoft Office 2013 allows you to export your documents as XPS files directly. Just go to File, Export and choose Create PDF\XPS Document.
Using the XPS Viewer in Windows 10
XPS Viewer is Microsoft’s default app for opening and managing XPS files and it offers some basic functions. It could perform some basic operations, like reading XPS files, zooming, printing, searching, etc.
XPS allows you to decide who can edit your XPS documents, and also how long someone can use these privileges. For this action, XPS Viewer uses Windows Rights Management Services system, and you must posses Rights Account Certificate. Read more about Windows Rights Management Services here.
It also allows you to digitally sign your documents. To sign a document you must first obtain a digital certificate. Certificates are used to verify the identity of an author, authenticate the service or encrypt files. Certificates for personal use are not provided automatically, so you’ll have to contact the authority to request it. If you want to create your own signature, click on Request Signature and Signer’s name and Intent for signing fields.
As you see, XPS viewer is very easy to use, and is very good for publishing and archiving documents. It works and looks absolutely the same in Windows 7, Windows 8 and Windows 10, so you won’t have any problems to understand this article, no matter which system you’re using.