4 best email migration tools for business [Free, Paid]

by Ivan Jenic
Ivan Jenic
Ivan Jenic
Troubleshooting Expert
Passionate about all elements related to Windows and combined with his innate curiosity, Ivan has delved deep into understanding this operating system, with a specialization in drivers and... read more
Affiliate Disclosure
  • Whenever you change your email address, you might need to migrate all of your old emails.
  • This can be done easier via dedicated tools, and we will be showcasing the best.
  • To learn more about emails and how to efficiently use them, visit our dedicated Email section.
  • For more top software lists, visit WindowsReport's Software section.
email migration tool

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Are you in search of the best email migration tool for your business? Windows Report has got you covered.

In the early stages of small-scale business, utilizing a particular email client could be sufficient for the business needs. However, due to several reasons, it could be a necessity to switch from one email client to another most especially for expansion needs.

However, the process of migrating from one email client to another could be cumbersome. Besides, email data such as contacts, tasks, calendars, emails, etc could be lost during the migration process. With an email migration tool, email users can migrate their email data from one particular email client to another.

What email migration software should I use?


email migration tool

Mailbird is acknowledged by many as one of the top email clients for Windows OS due to its myriad of features. This email client has a cool user interface as well as a unified inbox for all your inboxes enabling easy sorting of emails from different accounts.

In addition, Mailbird comes with keyboard shortcuts that enable easy navigation on the platform. Also, this email migration software seamlessly integrates with popular software such as Facebook, Slack, and other top services.

Furthermore, Mailbird has a lite version which is free and the Pro version which contains more features for a premium fee such as access to unlimited accounts.

Here is how to use Mailbird email migration tool:

  • Download and install Mailbird
  • Launch the Mailbird application
  • On the home page, click on the Mailbird menu on the top of the screen
  • Select settings, click on the accounts tab and select the “Add” menu
  • Select the import button and choose the account that you want to import.
  • Insert your password and then click on the continue button for the import process to begin.
  • After the import process is completed, you should be able to see the messages and files on your Mailbird account.


It doesn't matter if you need a simple email client or an email management suite, Mailbird fits both criteria!

Free trial
Visit website

eM Client

email migration tool

This is one of our favorite email migration software on the list which also doubles as an email client. eM client helps you to keep track of your email messages and offers support integration with Facebook.

Its user-friendly interface makes it easy to navigate on the platform while keeping up to speed with emails. Furthermore, there are also options such as communication history and its fast search feature.

Nevertheless, eM Client has a free version that allows a maximum of 2 accounts to be managed. The Pro version gives more features and unlimited accounts with a 30-day free trial and costs $49.5 to purchase outrightly.

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Furthermore, its email migration feature allows users to migrate from different email clients such as Windows Mail, Thunderbird, Outlook Express and more. Besides, the migration process takes little time as eM Client offers walkthrough assistance in the migration process.

Here is how to use eM Client:

  • Download and install eM Client
  • Launch the application, and then click the file at the home menu
  • Select the Import option which would open to different options for importing data
  • Select from the drop-down list for the right platform (Thundermail, Outlook. Outlook Express and Windows Mail)
  • Click on your preferred option, while eM client searches for the files to import.
  • After processing, click on finish.
eM Client

eM Client

Migrating your emails from one place to another when you use a service like eM Client!

Free trial
Visit website


email migration tool

Aid4Mail is a powerful email solution that offers different tools such as email migration, recovery, conversion and archiving. This email migration tool is compatible with over 45 email clients. For instance, Aid4Mail is fully supported for migrating email on popular email clients such as MS Outlook, Yahoo, Thunderbird, etc.

Also, this email migration tool comes with a built-in file converter that can convert EML to MSG, DBX to PST, and other formats. Nevertheless, Aid4Mail comes with a limited trial period before purchasing to unlock its full features.

Get Aid4Mail


email migration tool

Enstella just like Aid4Mail is an email solution tool that offers diverse solutions from email recovery, migration, and backup.

With a user base of over 20 million, Enstella is well known as an effective email migration tool with over 10 years of experience in developing email solutions.

This email migration software has tools that support migration between popular email clients and can convert from PST to EML and vice versa.

With its myriad of features, Enstella is handy for large-scale businesses as its tools work efficiently.  In addition, this email migration tool supports over 30 email clients and is a handy tool when converting a large number of files. Also, Enstella is free to download with a trial period before purchasing outrightly.

Get Enstella

Have you made use of any of the email migration tools we mentioned above? Feel free to comment below.

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