School Admission Software: 5 Top Picks for 2024

Check out our top picks and make an informed choice

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Key notes

  • An admission management software will let you control the admission process from enrollment to processing fees.
  • Some advanced software will also let you integrate your marketing efforts during the admission.
  • Most of the platforms include a demo version and assistance to learn about all the benefits before commiting.

From the ecological perspective, school administration is far more efficient when it is performed by utilizing computer software.

In this article, we will explore some of the best software options for schools and universities to help you manage your students.

What is admission software and how does it work?

Admission software is a digital platform used by education organizations that offers a paperless admission process to their establishments.

By using such software, you offer the applicants the possibility to enroll and then apply and submit the required documents.

A good school admission app will allow future students to supply signatures, certificates, mark sheets, and more online.

It will also help them follow multiple steps processes of their application through online admission portals.

Now that we know their purpose, let’s go through some of the best school admission apps.

What are the best school admission software tools?

If you’re looking for a solution to cover all your school administration services, look no further than Gradelink.

And that’s because it covers every aspect, from website building to school admission and enrollment to teaching and learning tools and a lot more.

First of all, Gradelink is 100% web-based so all your solutions can be accessed from anywhere from virtually any device.

Another huge advantage is that it integrates all the major SIS platforms and tools like Google Classroom, ClassLink, NCEA, Schoology, FACTS, Renaissance, and a lot more.

Besides helping future and present students as well as parents with a lot of tools to monitor attendance, grading, and more useful information, it offers the schools a ton of features to integrate.

For instance, it can provide administrative reports about students, classes, attendance, IEP tracking staff roster, and a lot more.

Forget about charts and planning on paper because Gradelink has built-in block scheduling, class calendars, class creation, and management, and teacher schedules to name just a few of the options.

It also provides communication tools complete with email and voice messaging, email blasting service, and school announcements, just some of the options.

Moreover, schools may even have the option of implementing tuition and billing with automation features.

Gradelink simply ticks all the boxes for school, class, student, and staff management.

Let’s review some of its key features:

  • Accessible from any device anywhere with an Internet connection
  • Full integration with all the major SIS platforms and tools
  • Site-building features
  • Complete school management tool
  • Tuition and billing with automation
Upgrade your school with the best school admission software and integrated management!
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Alma Suite – Great for all aspects of school management

Alma - school admin

Alma is an amazingly powerful admission and registration software that is designed with a very intuitive user interface that simplifies the process.

You can use the Alma for the management of applications, candidates, evaluations, fees that need to be paid, forms applied, scoring of your students, K-12 (school grades obtained prior to college), and even a self-service portal that allows you to customize your profile and interact with other users.

Alma can even be used by parents that want to make the process of choosing and applying for schools easier.

This software takes you through a step-by-step process that covers the process from inquiry to enrollment and even beyond.

One of the best features of Alma is the student information system. This element allows you to easily track students’ attendance, and class registration, manage classrooms, and even assign electronic tasks and tests to your students.

Alma is a cloud-based platform that contains a toolbox full of useful features that cover a wide range of uses.

Here are some of its best features:

  • Remote access/control, report cards, collaboration tools, etc.
  • Attendance tracking, class summary, lesson planning, etc.
  • Bookstore management, cafeteria management, curriculum management, etc.

Get Alma Suite

SchoolAdmin – Personalized email generator

School Admin - school admin software

SchoolAdmin is another great software option that offers customizable CRM (customer relationship management), by easily creating clean-looking records of all the information provided by your possible student in the admission process.

This software provides all the features needed in order for you to simply collect information about each candidate.

You can see the information stored in separate profiles that encompass data ranging from interests, who they last spoke with, what did they specifically talk about, and information regarding their process of admission until that point in time.

One of the best features of SchoolAdmin is the Enrollment Management option. This allows you quick access to any information you might need by keeping your workflow organized.

This software offers different tools that allow you to easily manage the enrollment process like – multiple checklists, filterable lists, applicants, enrollment data, etc.

If the amount of data your school has is overwhelmingly large, School Admin has a very sophisticated search engine that allows you to customize the search fields.

You can easily send personalized emails created specifically based on your analysis of the candidates, and even share information about the school with interested families by the use of automated communication plans.

Other notable features of SchoolAdmin include:

  • Personalized emails and letter generation
  • Instant text communication with candidates
  • Dynamic inquiry forms
  • Smart inquiry checklist
  • Easy application process
  • Appointment scheduling

Get SchoolAdmin

PowerSchool – Easy registration process

PowerSchool - school admin

PowerSchool is another great school administration software that makes it easy to manage the enrollment process of new students.

By using online forms, this tool allows administrators to gather data efficiently and at the same time makes the process of enrollment easier for parents and students.

This feature reduces the costs of administration, and also allows you and your applicants to save time by removing the need to fill forms out by hand.

Because of PowerSchool’s online features, the entire database of students and student information is protected.

For parents and students, easy access to this information is important because keeping this information updated can prevent unwanted situations like medical complications, emergency contact information, etc.

Other notable features include:

  • Easy registration process and tools that allow you to easily manage the acquired data
  • Simple to use inquiry and application forms
  • Can export standard and custom rapports of your data
  • School choice and lottery features

Get PowerSchool

Azorus - school admin

Azorus is an incredibly powerful CRM software and the company even offers you the possibility to consult them as a standard.

The platform has a wide range of features like filter engine and segmentation, email communications, event management, self-service web portal, tracking and reporting, sis integration, etc. If you want to see a detailed list of every feature’s ability, visit the Official Azorus Website.

Even though you can do so much more with Azorus, in this article we will focus only on Azorus’s ability to build forms and its digital recruitment features.

The Form Builder included in Azorus is specifically designed to allow easy admission by the use of professional-grade web forms. This feature makes it easy for the administrator to collect important information from the student.

You can even choose to see specific information about the student based on the way the applicant interacts with the form.

The Digital Recruit feature that can be found in Azorus allows you to collect data offline on your laptop, and then upload easily upload it to your CRM database.

You can use Digital Recruit with an unlimited number of sessions and on any number of devices. After the data is stored, this feature shows you specific and accurate results of the information-gathering process.

One of the most important services offered by Azorus is the assistance you can get from the site’s team. This makes this software one of the best options on the market for the CRM of your school.

Here are some of its best services:

  • Helps with managing accounts
  • Allows you to plan communications with a yearly review
  • Assistance with email development
  • Tests to see if the emails received are compliant with common email clients
  • Web and graphic services built into the platform
  • Re-training of older personnel or training of new staff
  • Reviews and assistance regarding form fields, search filters, links, data imports, event management, reporting, etc.

Get Azorus

In this article, we explored some of the best school admission software that allows you to streamline the admission process no matter how many students you might need to process.

You can find a wide range of features that allow you to easily keep in touch with the students and parents applying, keep up with grades in real time, and sort the student’s applications in an easy-to-understand way.

Some software options even allow both students and teachers/admins access to modify personal information like medical records and preferences in built-in questionnaires.

The features that the software in this list covers will surely allow you to cover all the needs of your institution.

You might also be interested to check our list of the best education software tools for Windows.

We would love to know what software you use for administrating your school admission process. Let us know in the comments section below.

More about the topics: Education software