Running an automotive repair shop has its fair share of problems as you will spend most of your time establishing a reliable relationship with your clients that would lead to consistent revenue. Knowing that you may have also to deal with not only customers but also employees some of whom are new and inexperienced and require guidance to become a better mechanics, things can get complicated real soon
When you are done managing all the above task, you have to deal with billing and invoice process as well. One aspect of running a successful auto repair business‘s is the implementation of the right billing and invoicing software that offers invoice templates, tax and stock management options and preferably accounts management features as well.
From creating simple estimates, taking work orders to tracking VIN & Reg numbers and generating professional looking invoices, an automotive repair invoice software can certainly make the functioning of the business simpler and smoother.
Today, in this article, we will walk you through the best automotive repair invoice software tailor-made for Auto repair businesses that can help you automate the papering process and make your staff more productive and efficient.
Best invoice software for your auto repair business
- Price – Free demo / $ 7.99-month basic plan
AutoRepair Bill is a cloud-based automotive invoicing solution with additional features that are ideal for small auto repair shops and business looking for an affordable auto repair invoice solution. It can help the owners and staff with service requests, managing quotes and booking, managing orders and creating invoices.
There are three plans, and the basic plan starts at $7.99 a month which offers up to 25 invoices a month along with unlimited estimates and repair orders. The unlimited plan costs $24.99 a month and offers everything unlimited and fast customer support.
PayPal acts a payment processing service for online payments via credit card or PayPal account. The software also supports QuickBooks and Google Calendar integration for record keeping and managing accounts and to update your calendar with bookings.
The billing dashboard offered by Auto Bill Repair provides information about the pending orders, service assignments and workflow. The owners can also get a detailed sales overview and charts.
It also comes with a time logging feature that allows you to see full-time logs and job history. With the VIN Decoder powered by CarFax, you can easily lookup vehicle spec, service guides, service history reports and more.
You can send estimates and quotes by email along with regular service reminders to the clients. AutoRepair Bill claims to keep your data and invoices saved and accessible even if you cancel the subscription or after expiry.
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- Price – Free trial / Subscription and Terminal based / Starts at $95 a month
AutoFluent is a multi-purpose auto repair and servicing and invoicing software and is one of the highly recommended invoice tools among the automotive repair business owners. Apart from invoicing, AutoFluent also offers software solution for sales of tires, wholesale sales, QuickBook, Sage 50 US and Sage 50 Canada integration and more.
The software requires installation on your computer. The company offers a live demo and free consultation and quote, although the price starts at $95 a month.
It is suitable for single and multi-store vendors offering automotive repair and sales of spare parts. The owners can keep a tab on stock and sales, manage employees, customers, and suppliers.
AutoFluent dashboard offers an accurate view of all the aspects of your business including accounting and invoicing options for purchase orders, accounts payable, receivable billing and check printing option. The account total can be integrated into QuickBooks, Peachtree and Simply Accounting.
The Sales Management feature helps you to manage sales, leads, contacts management, sales entry, work order management and sales status reporting. You can also access the sales and service reports which can be used to analyze market trends to increase sales and margins.
AutoFlunet also offers Customer Tracking and Inventory management feature. Customer tracking allows you to report all customer activity, sales, repairs, parts, etc.
Inventory Management comes with tracking capabilities. You can view and track inventory items, while AutoFluent can create new inventory items imported directly from vendor catalogs.
Other features of AutoFluent include WorkForce Management to manage employees with time clocking and task assignment and Multi-Location features to track sales at multiple warehouses including customers, vehicles, inventory and vendors reports separately.
— Editor’s Note: If you’re interested in other business software, check out our wide collection of guides.
- Price – Free limited plan/starts at $7 a month
If you need a super simple software to simplify your automotive repair invoicing process, Elorus can do the job. Above all, it is free to get started with up to 5 clients and unlimited invoice while the premium plans starts at $7 a month.
Elorus allows you to create a simple yet professional looking invoice with your business’s logo and other details including payment information. Even beginners can use the software without any experience of invoicing software.
Advanced custom reporting gives you essential inputs to manage your revenue, cash flow, and expenses to keep your business moving forward.
You can send estimates/quotes to your customer directly via email. If the customer accepts the offer, you can convert the estimate into an invoice with a single click.
Elorus reporting page offers quick details about your sales timeline, paid / unpaid amounts, net value per supplier, outstanding value per supplier, Total amount, Net value and details on Vat.
Apart from sending estimates via Email, you can also use the service for email marketing with new offers and to send service reminders with email delivery acknowledgment. The client management system can help you to organize your client and supplier list along with customer contacts details and track pending dues.
Elurus’s Payment reminder allows you to track due invoices and send automated reminders to the client with few clicks. With Bank note management you can record and manage incoming and outgoing cheques and be reminded whenever a cheque is nearing expiry.
The collaboration feature allows you to give access to your accountants and partners to monitor financial data without your assistant. The cash flow management feature lets you keep a tab on receipts and payments and offers reports on cash flow operations.
With Time Tracking feature you can charge based on the working hours and also generate invoices for the same. The timesheets can be shared with clients before invoicing via the dedicated client portal.
- Price – Free limited plan / Starts at $49.99 month
RapirShopr is a CRM software (customer relationship management software) that allows you to create invoices, manage ticketing, CRM, marketing and POS for automotive repair shops. It is not restricted to automotive repair shops and can be used by any repair shop including computer repair, watch repair, electronic repair, etc.
RepairShopr offers a free hobbyist plan with 25 invoice creation, one location, and one user account facility. It also includes field jobs, report, estimates and customer portal.
Additional features like automated marketing and integrated payments require a premium plan that starts at $49.99 and offers up to 75 invoices and ticket generation per month.
Being a CRM software, RepairShopr offers all the essential features of a CRM include customer contact details, estimates, invoices and tickets, email and SMS integration for reminder and communication, referral source tracking for managing commission process and smart billing statements all under one roof.
Other notable feature offered RepairShopr include barcode labels auto-print, customer credit tracking, contact history of marketing, store credit and call tracking.
The customer web portal allows your customers to access the details such as check status, see invoice history, view and approve/reject estimates sent via an email link. Customers can view invoice history and download invoices and ticket PDFs as well.
Customer Map features in RepairShopr can map customer location on Google Maps providing better insight into your customer geographic location. You can manage tickets by creating a list for easy job management with multiple fields to add customer details and repair description.
For large repair shops, the heads-up in-shop ticketing display feature allows you to show ticket status for the customer to provide better transparency.
RepairShopr also offers complete invoicing modeling, ability to create custom intake form, digital signature option, estimate linking to tickets and a robust inventory system.
Automated Marketing system allows you to send automated customer follow-ups, enable weekly or monthly follow-ups, build custom campaigns and promotional offers and integration with social media accounts.
RepairShopr is also compatible with third-party software solutions including QuickBooks, RepairTech, Google Calendar, Google Cloud Stripe, PayPal and Authorize.net.
Shop Boss Pro
- Price – Free trial / Starts at $99.00 a month
Shop Boss is a could-based automotive repair shop solution. The software comes with a free 30 days trial, and the premium plan starts at $99 per month.
Shop Boss offers all the essential features of an automotive repair shop solution including invoice creation and stock management. It also offers advanced features like Digital Vehicle Inspection (DVI) functionality. The DVI feature allows the repair shops to send vehicle-related information such as photographs, videos, and inputs from technician to the customers.
The starter silver plan offers unlimited invoices, estimates, repair order every month which is affordable for medium and large size shops. For transfer of payments and invoices, it offers QB integration.
For marketing and communication, Shop Boss offers unlimited text and Email updates to the customers. The customer can check details and status of the estimate and repair on the customer portal using the link sent by the shop.
If you like to go green, Shop Boss supports Electronic Signatures that can be attached to the invoice and documents.
Shop Boss offers two more plans, Platinum and Gold. The Gold package offers integrated motor labor times, parts ordering, DVI and credit card processing. For a bit more, you can opt for a Platinum plan that comes with full motor repair guide with labor times, TSB’s, repair procedures with images and diagrams and more.
Third-party app integration includes support for Mechanicnet, KUKUI, CARFAX,Authorize.net, TPMS, and QuickBooks, etc.
Shop Boss is a robust invoicing tool but does more than just creating invoice and estimates. The 30 days free trial should help you decide if this tool is the right choice for your business.
Whether you are a small automotive repair business or deal with 100s of customers daily, having an automotive repair invoicing software can help you reduce the paperwork and allow you and your staff to focus more on the business than run after payments, reminder, payment dues or marketing.
We have tested and found these invoicing and CRM software to be the best in the business based on their price tag and features on offer. Do let us know your favorite software in the comments below.
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