5 Best Microsoft Teams Whiteboard Apps to Visualize Ideas

These are the best Microsoft Teams whiteboard apps for idea brainstorming, diagramming, flowcharting, wireframing, prototyping, presenting, and online tutoring.

Think of Microsoft Teams as your online meeting room, and a whiteboard app as the whiteboard on the wall. It’s where you jot ideas, map out plans, and brainstorm with teammates. Choosing the right whiteboard app can transform your sessions from chaotic to crystal clear.

What is the best Microsoft Teams whiteboard to use?

1. Microsoft Whiteboard – Best overall

Microsoft Whiteboard is the native whiteboard app for Microsoft Teams. Also, you don’t need to buy or install it separately. Furthermore, MS Teams accesses all the whiteboard projects you’ve created in the standalone Microsoft Whiteboard portal when you use it.

Therefore, you don’t need to create a new workspace for collaborative designing or brainstorming. You can simply pick one from an ongoing project.

Moreover, the user interface contains all the standard features for convenient diagramming and flowcharting. Find below an itemized list of all of the major functionalities:

• Content annotation toolbar – With it, you can easily add notes, reactions ,text, comments, lines or other elements
• Support for other content – The service fully supports templates, images, documents, loop components, videos, and links.
• Easy sharing and collaboration

⇒ Get Microsoft Whiteboard

2. Get Whiteboard by timeghost – Offers advanced features

If you find the Microsoft Whiteboard app a bit uninteresting, you should try out Whiteboard by timeghost, one of the best Microsoft Teams whiteboards available for free on the MS Teams app store.

This is a minimalistic, clutter-free, and lightweight whiteboarding app suited specifically for UX and wireframe designers. Also, if you’re an avid coder and looking to use your Mermaid coding expertise for flowcharting, you must try out timeghost. It offers a simple coding interface, named Mermaid to Excalidraw for code-based diagramming.

Here are the best features that should draw your attention to it:

• Quick navigation panel – With it you can access all the features you need in a matter of moments
• Canvas annotation toolbar – Supports various shapes, text, and other elements
• Laser pointer – Use it to quickly highlight important objects

⇒ Get Whiteboard by timeghost

3. Whiteboard.chat for Edu – Perfect for students

Whiteboard.chat for Edu has been designed specifically for online teaching. You can use MS Teams to install the whiteboard app and create a free educator account. Now, you can send invites to your students you can your whiteboard for free.

Therefore, if your school or educational institute is looking for a Google Classroom alternative or an affordable online tutoring software, you could definitely check it out.

Explore below some of its iconic features that make your online classes convenient:

• Content annotation toolbar – Offers extensive annotation features, including pens, lines, arrows, and more
• Whiteboard management toolbar – Allows users to quickly switch between whiteboards or classrooms
• Quick board actions – Gives you access to whiteboard administration actions with just a few clicks

⇒ Get Whiteboard.chat for Edu

4. Whiteboard by Frameable – Offers flowchart support

If you’re specifically looking for a virtual whiteboard for MS Teams that would be suitable for various commercial use cases, check out the Whiteboard by Frameable right away. It comes with 20 different groups of diagramming and flowcharting templates that specifically cater to sales, marketing, product development, business operations, and so on.

The best thing is, if you’re just starting to figure out various business processes and visualize those on a whiteboard, you can get started with any of the professional templates it provides. Also, if you’re an experienced executive, you can create custom templates for your teammates to use.

Find below the notable features of Frameable whiteboard integration in MS Teams:

• Dashboard – Allows you to see all your boards at a glance
• Annotation toolbar – With it, you can easily highlight or draw attention to the important elements
• Board controls – Allows for easy sharing and exporting of your boards
• Navigation customizations – Offers both mouse or trackpad navigation

⇒ Get Whiteboard by Frameable

5. Collaboard – Comes with various templates

Collaboard integration for MS Teams is suitable for project managers who often need to visualize processes and workflows on a whiteboard. It offers a vast library of whiteboard templates organized into 14 groups.

You’ll find professional drawing boards on topics, like Strategy and Planning, Agile Work, Brainstorming and Ideation, Meetings & Workshops, Diagramming, and so on.

Its user interface is minimalistic, clutter-free, and filled with white space. It means you get more space for actual drawing rather than getting entangled in user interface elements. Here are the major features of Collaboard:

• A projects dashboard – Allows you to easily store your ongoing projects along with whiteboards.
• Whiteboard annotation toolbar – Offers the ability to insert elements such as notes, images, documents, etc.
• Minimap – The Minimap view helps you to see a bird’s eye view of all the processes and wireframes that have been drawn so far on the whiteboard.

⇒ Get Collaboard

All the best Microsoft Teams whiteboard apps mentioned above are unique in their own ways. Some are good for personal use while others are for an office or business webinar setup.

Contrarily, some are specifically suitable for teaching a class full of students sitting at their homes or in a hybrid classroom environment.

Read more about this topic

• Microsoft Teams will allow users to set up third-party chat and meeting keyboard shortcuts
• Teams meeting Notes will soon be available in Microsoft Teams for Education
• Microsoft will retire the AI feature ‘Help me create’ from Microsoft 365
• Viva Engage’s Storyline feature will soon be included in Microsoft Teams
• Microsoft Teams will organizers of webinars to select presenters to moderate Q&As during the event

To learn more about Microsoft Teams, we have a guide on how to customize Microsoft Teams, and if you ever want to relax, you might be interested in Microsoft Teams games.

To enhance it further, we also have a guide on Microsoft Teams Kanban boards so feel free to check it out for more information.

Did you find the MS Teams whiteboard app you like from the ones outlined here? Type your reply in the comment box. If you know of some better apps, don’t forget to share those as well.