How to Set Different Signatures for Different Mailboxes [Outlook]

Follow the step-by-step guide to set up a signature

Outlook » How to

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by Srishti Sisodia 

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Key notes

  • To set up a signature, you need to open Outlook Options, select Mail, then Signatures.
  • This guide will cover all the steps to set up signatures for your mailboxes.
different signatures for different mailboxes in outlook

Setting up a signature is very significant in the world of professional communication. A well-designed signature makes a big difference in how recipients perceive your emails.

You can create different signatures for different mailboxes on Outlook, which can help you segregate your work or personal emails.

In this guide, we will walk you through the steps to create a signature for an email and choose it as the default setting for an email address. Let’s start! 

How can I set different signatures for different mailboxes on Outlook?

1. Set up the signature

  1. Launch the Outlook app.
  2. Go to File.File option -different signatures for different mailboxes in outlook
  3. Click Options.Options
  4. On the Outlook Options page, click Mail.Mail sign different signatures for different mailboxes in outlook
  5. Now on the right pane, click Signatures.
  6. Switch to the E-mail Signature tab.Email sign 1
  7. Click New. On the next window, select the name of the signature and click OK.New sign1
  8. It will now appear under Select signature to edit. Select it and under Edit signature, type the signature or get help from Get signature templates.Email Edit sign
  9. Once you have finalized the signature, click OK.
  10. You can add more signatures to the list by repeating the same process.

2. Choosing the default signature for an email account

  1. Go to File, then click Options.
  2. On the Outlook Options page, select Mail, then click Signatures.Mail sign -different signatures for different mailboxes in outlook
  3. Under Choose default signature, select the Email account you want to use from the drop-down.
  4. Next, select the signature from the New messages drop-down that you can use when composing New messages.Sign select
  5. Also, select the signature for Replies/forwards from the drop-down next to it.
  6. You can repeat the same process by changing the Email account from the drop-down to save the work in the future.
  7. Click OK when done. Restart the Outlook app.

So, this is how you can add different signatures for different mailboxes on Outlook. If you have any questions or concerns, feel free to mention them in the comments section below.

Read how to fix Outlook Search if it’s not showing recent emails for even better control over your mailing service.

More about the topics: Outlook Guides

Srishti Sisodia

Srishti Sisodia Shield

Windows Software Expert

Srishti Sisodia is an electronics engineer and writer with a passion for technology. She has extensive experience exploring the latest technological advancements and sharing her insights through informative blogs. Her diverse interests bring a unique perspective to her work, and she approaches everything with commitment, enthusiasm, and a willingness to learn. That's why she's part of Windows Report's Reviewers team, always willing to share the real-life experience with any software or hardware product. She's also specialized in Azure, cloud computing, and AI.