7 Best Recruiting Automation Software In 2023: We tested 25

Recruiting automation software will help you find candidates quickly

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Key notes

  • In this article, we will explore what is automated hiring software.
  • How recruitment automation tools can help you streamline your company’s hiring process.
  • Which are the best tools to help you achieve all that.
What is the best automated hiring software

In the past, the only way to go through all the applications received for a job opening was to take the big pile of CV’s on your desk, and one by one, go through every aspect of their application.

Luckily for you, there are great recruiting software options available on the market that can help you automatize many, if not all aspects of this process.

How can automated hiring software help my business?

Recruitment automation software options use artificial intelligence to identify suitable candidates and verify their email addresses and social media pages.

After that, you will be able to export entire candidate profiles to the chosen location online, or inside a specific software.

By using artificial intelligence (AI)-powered technology, these types of software can help companies in many ways.

But the most important aspect of using AI recruitment tools is the fact that you can focus on other tasks while trusting the app to calculate and analyze every aspect of the qualities required to occupy the job.

Then, they compare them with other possible candidates and offer you a comprehensive report of the entire process.

Now that we know what we’re looking for, let’s explore some of the best AI-powered hiring software on the market.

What are the best recruiting automation software tools?

Sage HR – Best HR capabilities

Sage HR is another powerful tool designed to meet all employee-management needs. It can be used by all types of businesses.

It offers a standard set of features as a starting point. It is called Core HR and it encompasses essential options all HR managers need, like an employee database, workflow organizer, announcements as well as eSignatures.

You can use the app as it is, with the basic features, or you can add different extra modules to your plan if you feel it’s necessary.

This is a great option because you can choose the exact features you need without cluttering your workspace with redundant tools, which also eliminates unnecessary additional expenses.

When it comes to the recruiting process, you will need to opt for the Recruitment module in Sage HR. 

It is designed to help throughout the hiring process without requiring the HR manager to do any work outside the app.  

All hiring stages are managed through a drag-and-drop interface which offers a pipeline overview of each particular candidate and the stage they are in.

You can schedule interviews and sync them with Outlook Calendar, add contact information, and create scorecards and reports. 

This module is paid and the pricing is decided based on your number of employees and other potential added modules. You can try it for free for 14 days.

Other key features include:

  • Unlimited applicants 
  • Custom pipeline stages
  • Application form builder
  • Friend referral
  • Other modules include leaving management, timesheets, shift scheduling, reporting, onboarding, and more

Sage HR

Take care of all recruitment stages with an easy-to-use interview scheduling planner, scorecards, contact sheets, and more.
Free trial Visit Website

Zoho Recruit – Best for resume processing and parsing

Zoho Recruit is a great automated recruitment application that allows you to easily find better-matching candidates, unifies your entire team under one hub, and allows you to make informed decisions regarding job postings, CV processing, compatibility of candidates, etc.

You can also use Zoho Recruit to automate a wide range of processes, set reminders for different tasks, and customize email templates for fast email delivery.

When it comes to privacy and the management of access in your app, Zoho Recruit’s dashboard offers you the possibility of assigning specific roles to users – recruit administrator, recruiter, guest, etc.

You also have the ability to create and manage user groups and assign specific rules based on their access level, industry, skill level, etc.

Zoho Recruit was released in 4 different versions with different features. Each of the versions of this software can be used as a trial version for 15 days.

Some of the features that are worth noting include:

  • Directly post to popular job boards
  • Social Tab – sourcing employees using your company’s social page
  • Resume parsing – standardize your company’s resume structure
  • Pare resumes from LinkedIn and other sources
  • Resume inbox – all of the applicant’s CV on one page
  • Can format resumes to add your company logo
  • Search resumes by keywords or other criteria
  • Ability to preview CVs without entering the candidate profile

Zoho Recruit

Find better candidates and automate processes with this powerful software.
Check Price Visit Website

FreshTeam – Best for applicant management and tracking

FreshTeam is another greatly useful tool that contains an applicant tracking system (ATS) and also a recruitment application.

These two features are presented in a user-friendly user interface, that allows you to easily understand the data collected and sort it into groups, based on different markers – age, sex, location, skillset, compatibility, etc.

Job posting creation is a very simple task that can be completed in minutes thanks to over 100 in-built job description templates.

And after that, all the postings can be mapped to the hiring team that is working on it so they can assess the candidates themselves.

The app also helps you create custom workflow stages in your applicant tracking software and follow their path across stages.

Another interesting feature is that the tool syncs an email inbox with the software and converts the emails you receive into an application and its sender to an applicant.

Some of the notable features include:

  • Applicant tracking
  • Recruitment CRM
  • Comprehensive dashboard & 360 – profiles
  • Collaborative hiring
  • Job posting management
  • Employment referrals
  • Employees directory
  • Searchable talent pool
  • 24/7 customer support
  • Archived talent pool


Make the recruitment process easier on both ends with recruitment applications, published job postings, email application managers, and more. 
Free trial Visit Website

Arya Pulse – Best AI recruiting overall

It’s hard to find the right people for the right job, but with the right tool like Arya Pulse, the process will become the easiest ever.

This AI-powered on-demand recruiting service searches for the best matches on over 70 employment websites and social media platforms.

By just posting a job, the app will start showing a ranked list of candidates and in a few hours, the results will be filtered to get only the top-ranked.

It takes a bit of time because after the AI extracts the list, human recruiting professionals check it again to ensure that the candidates are interview-ready.

Of course, the more elaborate is your job listing, the better will be matched with the proper candidates.

But that’s not all because Arya Pulse also provides hiring-trend insights to help you understand better what are your job’s requirements.

It practically does the job of a professional agency but a lot faster and looks through a lot more sources.

The app has a free trial version that allows you to create a job listing and see the first 10 candidates. To unleash all its potential, you will have to pay for a plan.

Take a look at Arya Pulse’s best features:

  • Looks on over 70 employment websites and social media platforms
  • Uses AI and recruiting professionals
  • Get the right candidate in a matter of hours
  • Extremely easy to use
  • Great insights on how to pick the right job requirements and candidates

Arya Pulse

Get the right candidates filtered by AI and professionals from over 70 sources in just a few hours.
Check price Visit Website

JobDiva – Great for follow-ups and marketing

JobDiva is another great recruitment automated software option that allows you to track your applicants, manage talent, create and organize your data using candidate pipelines.

It can also use business intelligence (BI) reports to analyze your company, and map your workflow.

This software is perfect for mid-sized or large enterprise companies who need help when it comes to their recruitment process.

JobDiva can automatically scan through thousands of resumes, and give recommendations regarding candidates that best fit the job requirements.

Because JobDiva is entirely cloud-based, you will never have to worry about losing your candidate’s data, and it also allows you to gain access from anywhere in the world, at any time.

In JobDive you will find a wide range of features that allow you to search for candidates, either manually or by using AI.

It offers an applicant tracking system (ATS) service, and also customer relationship management (CRM), and a vendor management system (VMS).

Key features of JobDiva include:

  • Resume aggregation
  • AI candidate-to-job matching
  • Recruitment life cycle
  • Email marketing
  • Automated communication tracking
  • Qualifying parameters settings
  • Can perform searches based on text, attributes of candidates, skills, etc.
  • Reduce cost and eliminate data entry
  • Automatically sync database with all vendor management systems
  • Automatically cleanse sensitive data for your security

Get JobDiva

Ideal – Great automation features

Ideal is another great software option that is able to automate almost all features of the recruitment process for your company.

This software allows you to quickly analyze different kinds of candidate information – reumes, assessments, and performance.

Ideal uses artificial intelligence (AI) technology, to collect, analyze and process candidate information, and by combining automation with an increase in the quality of hiring, this app will surely help your business and reduce wasted time for data entry.

The entire range of data that you collected can be easily accessed from one screen that offers real-time updates and automation, and you can use the AI features to automatically discover the best applicants for the job opening.

Key features include:

  • Automatically screen candidates in real-time
  • Can combine resumes, performance data, and assessments into one data source
  • 24/7 Chatbot support – keeps every candidate informed
  • Around the clock AI analysis of candidate pool – you get a notification when a match is made

Get Ideal

ApplicantPro – Great for simplifying the recruiting process

ApplicantPro is another great tool that allows you to streamline your company’s hiring process.

This application contains applicant tracking features and recruitment options for businesses of any size and with any number of employees.

This tool can be used in education, manufacturing, healthcare, etc., makes sure your company is compliant with EEO/AA and OFFCCP guidelines, and can also be easily integrated with any third-party software.

ApplicantPro has been released in 3 different versions, each designed to fit the needs of different types of users.

Take a look at its key features below:

  • Create job posts with ease and post them on any job site
  • Track every aspect of your applicant’s profile
  • Can schedule and perform video interviews at any point of the recruitment process
  • Generate comprehensive assessments based on the data you collected
  • Perform background checks for any potential employee
  • Create professional reports based on the data you need
  • Automated thank you emails after the application is received

Get ApplicantPro

Recruitment software comes in very handy when you need to handle a big number of job openings and job applications. It allows you to streamline your company’s analysis and data collection processes.

With these tools, you can organize video interviews, automate scheduling, offer candidate suggestions and search through the entire database of applicants with incorporated search features.

By using the software options presented in this article, you will surely manage to fill open positions in your company faster, and more efficiently than doing it the old-fashioned way.

And now that you’ve found the dream team, you could be interested in our best workforce management software solutions list and test your leadership skills.

Use the comments section below to let us know which software you chose to use and why.

More about the topics: Business software