There are many situations in which you don’t want users to download or export data from Power BI. Many people try to find this option in this tool but to no avail.
Also, the problem is pretty serious, since it’s all about protecting your data.
One user opened a thread on the official forum:
We are about to launch a Power BI Dashboard to external users and I have just realised that they will be able to use Analyse in Excel. It is not ideal that they can use Export but having external users being able to use Analyse in Excel gives them far to much access to the data and will mean that we would not be able to laucnh. Does anyone know if there is a way to turn this off?
So, the user wants to disable Analyse in Excel only for external users, but not for the internal ones, since this is a great feature to work with.
Power BI Service has this option, but it is not so obvious at first sight.
Steps to disable Analyse in Excel in Power BI
- Go to the Admin portal.
- Click on Tenant settings.
- Turn off Export data and Allow users to use Analyze in Excel with on-premises datasets.
Although this method solves the problem, it disables a part of Power BI that the OP planned to use for internal users. So, the option is far too blunt for some people.
As we said at the beginning of this article, Analyze in Excel poses a very serious problem regarding data protection. Moreover, disabling this function looks more like a workaround than a solution.
For quite a few users, it is necessary to preserve Analyze in Excel for some operations.
Nonetheless, the option to disable the feature is there. Now, Microsoft will only need to twitch it just a little bit.
Was our method helpful? Do let us know in the comment section below!
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