How to Use Microsoft Forms for Surveys and Quizzes

Want to make a quick survey, poll, or quiz without complicated tools? Microsoft Forms has you covered. It is simple, free, and helps you gather feedback in minutes. Here is how you can start using it today.

How to Use Microsoft Forms?

Getting Started with Microsoft Forms

First, you will need to sign in and set up your form.

1. Sign in to Microsoft Forms

Follow these steps to access Forms.

1. Go to forms.microsoft.com.
2. Sign in with your Microsoft 365 account.
   

2. Create a New Form

Start a blank form and add the basics.

1. Click New Form.
   
2. Type a title and description to introduce your form.

3. Add Questions

When your form is ready, it is time to add some questions.

1. Select Add New.
   
2. Choose from multiple choice, text, rating, or date questions.
3. Add images or videos to make the form more engaging.
4. Use the required toggle if the answer is mandatory.

If you are deciding between tools, check this comparison of Microsoft Forms vs Google Forms to see which one fits your needs better.

Customizing Your Form

Now let us make your form look good and flow better.

1. Change Theme

Apply a visual style that matches your brand.

1. Click the Theme button at the top.
2. Pick a color, image, or upload your own background.

2. Add Sections

Adding sections helps break up longer forms.

1. Split your form into sections for better organization.
2. Use this when creating longer surveys or quizzes.

3. Set Branching

Branching makes your form smarter and more personal.

1. Use branching logic to direct users to different questions.
2. Customize paths so respondents only see relevant questions.

To gather open feedback alongside structured questions, you can also add a free text field. For more information, visit our how to add a comment box in Microsoft Forms.

To build dependent follow up questions using branching, learn how to add sub questions in Microsoft Forms with a clear step by step guide.

Sharing and Collecting Responses

Once your form looks right, share it with others in a few clicks.

1. Share the Form Link

Send a direct link for quick access.

1. Click Share in the upper right corner.
   
2. Copy the link or generate a QR code.
3. Share via email or social media for wider reach.

2. Set Permissions

Control who can fill out your form.

1. Allow anyone with the link to respond.
2. Restrict access only to people in your organization.

3. Embed in a Website

Place the form directly on a page your audience already visits.

1. Use the embed code to insert the form into a webpage or blog.
2. Adjust the height and width to match your site layout.

If you are sharing with a team, you might want to know how to change the owner of a Microsoft Form so someone else can manage it later.

Viewing and Analyzing Results

When responses start rolling in, review and analyze them fast.

1. Check Responses

See overall stats or drill into single answers.

1. Open your form and go to the Responses tab.
2. View summary charts and individual answers.

2. Export to Excel

Use Excel for deeper analysis and reporting.

1. Click Open in Excel to analyze data in more detail.
   
2. Filter, sort, or apply formulas to customize insights.

Once you finish analyzing your data, keep your workspace organized by deleting a form in Microsoft Forms that you no longer need.

3. Use Built-In Charts

Leverage automatic visuals for quick takeaways.

1. Microsoft Forms shows real time charts for quick insights.
2. Charts update automatically as new responses come in.

You can also download Microsoft Forms for faster access across your devices if you use it often.

FAQs

Conclusion

Microsoft Forms makes it easy to build surveys and quizzes, share them widely, and turn responses into insights. With a few simple steps, you can launch a polished form for school, work, or any project that needs quick feedback.