Google Drive is undeniably the most beneficial part of having a Google account. You get a whopping 15GB of free storage when signing up so you can securely store all your documents on Google servers, with options to expand storage for a fee. What’s more, it integrates well with your Gmail account, Google Photos, and other Google productivity apps, allowing you to edit, save, share, and backup your files directly to the cloud.
But, what if your access to the internet is limited and you desperately need to access your files stored in Google Drive? What if you are unable to access a shared file due to issues with your system or bugs in the Google Drive app? Or, what if something happens and Google loses your data stored in the Google Drive? We are going to show you how you can easily store Google Drive on an external flash drive or hard drive so you will always be on the safe side no matter what happens.
How to store Google Drive on external flash drive
Backing up Google Drive on an external hard drive or flash drive is a great way to ensure you will never lose your files. You might even want to send a file to someone who does not use Google Drive. To do so, simply follow the steps below.
Step 1: Plug the flash drive into a free USB port on your computer.
Step 2: Log in to your Gmail account and go to Google Docs. Locate the folder in the Google Drive that contains all the files you would like to put on the flash drive.
Step 3: Select the file you want to download by clicking on it. If you want multiple files, hold CTRL, then click on all the files you want to put on the flash drive.
Step 4: Once you have selected the files, navigate to the “More” button and then click download. Once prompted, choose to save the files in the flash drive, then click save.
Step 5: Once prompted, choose to save the files on the flash drive, then click save and all your downloaded files will be saved to the flash drive.
Step 6: In the file explorer, right-click flash drive and select ‘eject’ from the context menu. Then unplug the flash drive from the USB port.
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Benefits of working with Google Drive
Google Drive enables you to access all your Google docs, spreadsheets, drawings, and presentations from anywhere. As a cloud-based storage service, Google Drive includes a host of Google’s suite of office applications, also called G Suite. The G-Suite office applications include Docs, Sheets, Drive, Calendar, Slides among others. As a business owner, there are many benefits to using Google Drive. Here are just a few.
- Ease of access – You can access all you files from anywhere, at any time, and on any platform, be it on mobile devices or on PC. All you need is internet access, and your login credentials.
- Collaboration – Once you’ve created a document, you can easily share it with others, comment, and see your colleagues editing in real time. Furthermore, you can give specific individuals permission to edit documents or choose to allow read-only access.
- Google Drive offers ample storage, currently 15GB for free, so you can store a lot of files without running out of storage. In addition, documents created from within the Drive don’t count against your storage limit.
- Integration – Google Drive seamlessly integrates with other popular applications, adding to the convenience factor.
However, Google Drive is not perfect and just like any other application it does have some disadvantages. First, its security system is not powerful enough and hackers can remove your important data or install viruses onto your server. The other disadvantage is its upload and download speeds, which are a bit slow. Other than that, Google Drive is a great choice for anyone who wants to increase office productivity.