Best employee monitoring software [2021 Guide]

Radu Tyrsina
by Radu Tyrsina
CEO & Founder
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In the modern competitive business world, all organizations are facing new challenges regarding sustained productivity and creating the most committed workforce. Obtaining the target output in any organization depends mostly on the consistency of the productivity level of the employees.

In today’s business environment, no organization can perform at its highest levels of productivity unless each and every one of its employees are committed to improving the organizational levels for productivity. This means that the employees will contribute to the business’ growth.

But unfortunately, some business owners tend to fail in monitoring the daily productivity of their employees, and the result is the fact that their job performance will be detrimental to the business’ growth and this thing will not be able to be detected and controlled.

Such a thing would ruin the business’s ability to achieve its objectives. Thanks to workforce management apps and the software tools for monitoring employee productivity, organizations don’t have to wait for a much too long duration employees’ performance appraisal programs to know how they’re doing at work.

Here are our best picks for monitoring employees’ activity.

Wrike (recommended)

Wrike is a great collaboration tool and World’s number one project management tool and it will surely help you to monitor and boost your employee’s productivity when you’ll see some changes in your company. Let’s see what Wrike can offer you in terms of managing employees and teams of employees:

  • Real-time work progress visibility – act immediately when someone’s off schedule
  • Advanced reporting for project progress – keep an eye on your employees and teams timing
  • Efficient resource management – redeploy your human resources to avoid burnouts and missed deadlines
  • Standardize repetitive processes – let your employees use their time being more creative

These are just some major features that will help you monitor and manage your employees but you can use Wrike to find more functionalities that will work for you. Remember that this tool must be a friend for you and your team, not a reporting channel to make your employee’s life harder. We suggest you to try it as it offers a free version.

Wrike

Wrike

Crush your 2020 goals and keep moving forward with Wrike’s work management platform.
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ActivTrak

Monitoring your employees can be time-consuming, so that is why ActivTrack’s main focus is transparency and easy setup. Monitoring your employee’s work habits has never been easier, thanks to the detailed graphs that show you exactly everything you need to know.

This is further emphasized by the automated reports, flexible productivity settings, and granular reporting to deliver immediate transparency with precise detail. The program is easy to set up, and it manages to do the job regardless of whether the monitored parties are in the office building or working remotely.

More so, the program integrates perfectly with other apps that you would commonly find in an office environment, including Slack, GitHub, QuickBooks, Trello, and more.

All in all, it does an excellent job at finding hidden productivity killers, so that your work force stays focused on the project at hand throughout their entire designated work shift.

ActivTrak

ActivTrak

Get the insights you need to boost productivity<br>and efficiency in the workplace with ActivTrak.
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Screenshot Monitor

Screenshot Monitor is a great tool for working remotely. This lightweight desktop application allows employees to start and stop monitoring themselves. The program automatically tracks time and screenshots the tasks that users make while it’s running.

Afterward, the screenshots are sent to the software’s official site securely, where they can be viewed in real-time. Moreover, the app can be used from any device directly, without any installation. Therefore, the app ensures your employees are spending their time working.

Screenshot Monitor

Screenshot Monitor

Simple, but powerful tool you can start using in your business in 10 minutes.
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DeskTime

DeskTime is a simple and secure time tracking app that allows you to increase your company’s efficiency and productivity. Using this tool, you can monitor daily activity, sick leaves, overtime work, and vacations of your employees easier. You will be able to get a clear overview of your team’s workflow. With DeskTime you can track apps, URLs, and also offline time and you can also access detailed data regarding the ways that your employees are using apps and websites and what they’re doing when they are not online.

The tool offers your auto screenshots and activity rate trackers which will allow you to follow the time spent on individual projects. DeskTime provides in-depth insights and reports for billing, and you can use it to customize easily, download and also send CSV reports to give your clients the most precise information regarding the amount of work and time spent on all the projects developed by the business.

You can oversee local and remote teams from both your mobile and your desktop and this way you’re able to save time by looking over the reports on the performance of your business while you are on the go. The tool’s support team is available via chat, voicemail and also email. The team from DeskTime follows the industry security standards to secure the personal information that they are provided with.

DeskTime

DeskTime

A desktop and mobile app for time tracking, attendance tracking, and effective workflow management.
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Teramind

Teramind provides software that streamlines the process of collecting employees’ user behavior on PCs in order to identify suspicious activity, to monitor efficiency and effectiveness, to detect possible threats and to ensure industry compliance. Teramind’s mission is to reduce security incidents by providing real-time access to user activities by offering warnings, alerts, redirects and user lock-outs for keeping business and organizations as secure and as efficient as possible.

The software comes in both on-premise and Cloud-based deployment options to meet any organization’s requirements.

Teramind can successfully identify which users are most risky to your business by analyzing the trends in their behavior. You can check out what particular policies they have violated and then educate them in order to prevent future incidents.

With this tool, you can also write rules that react to any observable user activity such as blocking an email from being sent or alerting when a particular document is being printed. You also have the ability to record and to log all activity, and they play it back like a video and analyze session metadata.

To get started with the software you have to follow these steps:

  • Sign up to Teramind Basic Cloud employee monitoring software for free.
  • Install the monitoring agents on the machines that you wish to monitor and decide on either full or part time options for control.
  • You have to customize each alert and monitoring setting to tailor the platform to your needs.
  • You can access all features from the software’s platform for unique monitoring capabilities that enhance both security and productivity.

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WorkiQ

WorkiQ is a tool that tracks employees’ computer behavior and provides reports on their time spent on non-productive and productive applications. The tool’s dashboard provides clear visuals which will tell you which employees and actively engaged in their work and which ones are being continuously distracted.

This tool offers you the power to categorize all kinds of activities, to track processes across all applications and to compare how different users process similar units of work. The management dashboards will provide the following advantages:

  • Identifying unproductive behaviors at the moment of occurrence
  • Spotting and also rewarding productive behavior
  • Comparing actual employee productivity, including the mix and the complexity of the work employees handle
  • Managing remote workers
  • Identifying top performers in order to be able to replicate their processes across time
  • Improving the distribution of work through the identification of underutilized skills or overworked employees

Try WorkiQ


Asana

Asana is a tool that offers tasks, projects, dashboards and conversations in order to allow teams to move work more efficiently from start to finish. You can use it to see the progress for any project without scheduling a status meeting or without having to send emails. With this tool, you will be able to use custom fields to track anything that is of great importance to you whether it’s bugs, job applicants or leads.

You can organize your tasks into shared lists or boards for all of your meetings, programs, and initiatives. The sections and columns will let your customize Asana in order to match your workflows and to add structure to all of your projects.

You will be able to break up the work of a task into smaller parts or to divide the work among multiple projects and when a single task becomes a big and an important initiative you will be able to quickly turn it into a project.

Try Asana

Note: This article continues on the next page. If you want to read more about employee software, check out our wide collection of guides.

Editor's Note: This article was originally published in July 2017 and was revamped and updated in December 2020 for freshness, accuracy, and comprehensiveness.