Printing is one of the key operations of any business. Its significance stems from the fact that, certain documents, data and information are relatively easy to read in hard copy format, and it is especially important for reference purposes. As a result of this, there are now digital solutions, specially designed to optimize the performance of printers and provide you with the best of printed information.
On the other hand, printer management software is an application that manages printing tasks, by providing an enabling coordination between computers and printers, towards optimizing printing output. The software is typically deployed on a centralized server, which connects printers to computers within a network. This enables you to have better control over your printing process, thereby making your workflow more cost-effective and faster.
Over the past 20 years, printer management tools (software) have witnessed a steady rise in usage. Today, virtually all businesses adopt it in their core business operations on a daily basis. A typical printer comes with printer management software, which is designed to serve only such printer’s needs. This would not be ideal in a big or medium scale enterprise that uses different brands of printers.
Nevertheless, there are now varieties of versatile print management solutions, which are designed to support and coordinate different brands of printers, and optimize their workflow. Let us take a look at some of these software.
Equitrac is one of the leading print management software that helps reduce costs, while also facilitating the effective management of printing workflow. The software, which was developed by Nuance, is the recommended choice of top printer manufacturers like Konica Minolta, Fuji Xerox, Ricoh and others. Aside these manufacturers, Equitrac is also compatible with prominent printer brands like Canon, HP and Sharp.
In addition, Equitrac hosts a print tracking system, which utilizes a set of automated features to track and monitor every printing task. Also, the software minimizes “Toner” consumption to as low as reasonably practicable during printing process. You can also set commands like “restricting the amount of coloured printing” or “printing in black and white only”.
Furthermore, the software can also manage your overall printing process. For instance, it automates printing functions and direct/redirect prints, on the basis of available printers, as well as their respective capacities. This, without doubt, saves time and cost.
Nevertheless, Equitrac is an effective print management software, which, if properly implemented, would efficiently manage your print workflow, and save you valuable time and money. To get the software, simply contact their customer service to get a quote for your business.
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PaperCut is one of the most reputable printer management software, with diverse clientele across the globe. One of the unique functionality of this software is its detailed analyses, which are executed on your team or employees’ usage of the software. PaperCut supports leading printer brands like Samsung, Dell, Epson, Konica Minolta, Fuji Xerox and more.
This printer management software is also the recommended choice of prominent printer brands such as Oki, Ricoh and Toshiba. This makes it one of most versatile print management software in the market, in terms of vendor compatibility. Hence, PaperCut is ideal for different types of businesses, ranging from education to finance to construction.
Furthermore, PaperCut tracks printers’ usage and promptly alerts you when a printing protocol/policy is violated. For instance, you, as a team leader, are afforded the opportunity of allocating print quotas to your team members, so as to expedite workflow and save cost.
In this case, once a team or an employee’s quota is met, he/she would be unable to make further printing, until you allocate another quota to him/her. With this, you are able to stay on top of every printing process within your business unit.
PaperCut offers a free version (with basic features) for up to 5 users, which is ideal for small businesses. For medium scale and large businesses, the software is available at the rate of $10 per user ($250 for 25 users).
UniFLOW is a product of Canon (a leading printer brand), and it is designed to organize the workflow of multiple printers. The Canon-developed software’s primary aim is to reduce printing costs, and it is equipped with every relevant tool, needed to achieve this aim.
This printer management software can be customized, in line with your business’ operational model. Business managers can monetize the use of their printers, and the usage of each printer is presented in a well-detailed graphical report.
Also, UniFlow’s functionality is not applicable to printers alone, it also works perfectly with fax machines, Scanners and Photocopiers. It also offers cloud-based solutions, as well as on-premise base solutions.
The wide range of office devices supported by UniFLOW makes it stand out among its peers. Profiles can be opened for different users, with a specific printing quota for each user. When the quota is exhausted, printing automatically stops.
UniFLOW also saves users money by routing different prints to different printers, with respect to each printer’s capacity. Typically, small and sensitive print jobs are sent to laser printers, while large print jobs are sent to the central printer. In the same vein, you can configure your printing formats; as coloured prints, black & white prints or both.
Lastly, UniFLOW is a top quality printer management software that focuses more on optimizing printing workflow, with the primary aim of reducing printing cost to as low as possible.
SafeCom is a printer management software from the stable of Nuance, and it is designed to simplify workflow and manage document printing. The software streamlines and control all the printing activities of a firm from a central location. As claimed by Nuance, the software reduces printing cost by about 30% on each printer.
Furthermore, certain third-party security features can be integrated with the software. With this, features like user authentication system, which notifies users to provide details before printing, can easily be incorporated into the software. While SafeCom may not be as comprehensive as the likes of PaperCut and Equitrac, it provides a more streamlined approach to print management.
Nevertheless, SafeCom works perfectly well with different brands of printers, and it is an ideal print management solution for variety of businesses (size and type), ranging from small to medium to large firms.
- Editor’s Note: If you’re interested in other printer software and accessories, check out our wide collection of guides.
PrintFleet is a data-driven printer management software developed by ECI Software Solutions, and it has been in the market for over 10 years now. Drawing from its wealth of experience, Print Fleet assists firms in managing their printing functions and workflow.
The software can be deployed via on-premise or cloud-hosted. This affords you the opportunity of controlling your printing process from any location.
In addition, this printer management software analyzes the frequency of printing activities by individual employees and teams. Hence, you are able to determine the cost incurred by each team and employee on printing.
Also, PrintFleet stands out as one of the most durable print management software, in terms of prominence and reputation. It has won several awards, in recognition of its quality of service delivery and clients’ satisfaction.
Besides that, PrintFleet is a versatile printer management solution, which can be adopted to optimize printing process and improve overall workflow. You can access more information about the software on their official site.
OM Plus FM
OM Plus FM hosts an extensive platform, which assists various scales of businesses in organizing and managing their printing workflow. It is designed to analyze important parameters like device usage, uptime, printing cost and so on, in order to provide you with an optimized printer management solution.
Besides that, this printer management software features an intuitive display interface, which facilitates navigation across the software’s extensive platform. Customizable options are also offered, and you can restrict the number of prints allowed on a connected printer.
Furthermore, OM Plus FM can be deployed on-site or as a cloud-hosted solution. It also generates reports on data gotten from the printers. As such, data sets on toner levels, device error and others are aptly analyzed and generated in comprehensive reports.
Lastly, the software offers reliable customer support to its client. Their technical support team typically replies all queries and enquiries within minutes. You can get more information about the software (including its pricing) on OM Plus FM official website.
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Do you know of any printer management software which we did not mention in this post? Let us know by commenting below.
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Editor’s Note: This post was originally published in November 2018 and has been since updated for freshness, and accuracy.