7 best video conferencing software to use

Madalina Dinita
by Madalina Dinita
Former Managing Editor
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We live in a world where everything has gone digital, and as such, keeping up with the latest technology especially if you are in business is something you can’t afford to miss if you want to gain competitive advantage . Gone are the days when meetings used to be postponed, just because two or more members couldn’t make it due to geographical constraints.

Thanks to technology, that we now use robust video conferencing software that allows people to interact and collaborate both in audio and video. Video conferencing software allows for face to face chat even if the participants are located miles and miles away.

Real-time business meetings can be set up at any time by the use of the video conferencing software and you can add as many people as you want. The best video conferencing tools even allow you to share documents and files in real time with your participants. This comes in handy especially when the essence of the meeting is to discuss the financial performance of the company or something that require members’ approval.

Here at Windows Report, our goal is to keep you updated, so today we bring you 7 of very best video conferencing tools that will give you and your team members an uninterrupted chat session.

Read also: Best Windows 10 VoIP apps and clients for free calls


Here are the best video conferencing software tools

Microsoft Teams

Microsoft Teams

With a name like Office 365 behind it, Microsoft Teams is the ultimate video conferencing solution that aims to create a unique collaboration and communication hub for teams.

Everything is easy to access, with no formal training required. You just need to be ready to manage your time and prioritize tasks better, while working as part of a team.

People may easily join meetings on the go with a global dial-in number or contact each other directly. All they need is a mobile device and Teams. One-on-one calls or group calls with audio-only or video are both supported.

More precisely, anyone in your Teams account can click your name, click the video icon, and call you. If you aren’t available at the time of the call, then the caller can leave a voicemail-like message.

Another key advantage is that using Teams doesn’t mean you need to forget all about the other tools you normally use. Teams can integrate with a long list of other Microsoft Office apps.

For scheduling calls, Microsoft Teams has some tools and integrations with Outlook not found in other team chat apps. You can schedule a video call in advance, for example, and get an alert before it starts. You may even schedule recurring calls if you’d like.

Some other handy features include scheduling assistance, meeting recording, meeting note-taking, or presentations with up to 10.000 attendees inside or outside the organization.

Support for likes, gifs, emoticons, live subtitles, and live link previews is also ready to lighten up your long, working day.


ClickMeeting

video_conferencing_software-clickmeeting

ClickMeeting offers a lot of control geared to improving your audio and visual experience in video conferencing. The program is very flexible and can host over 1000 attendees. The interface is clean with a corporate feel and it can be customized with a choice of background skins. You can also activate automatic features such as auto recording, reminders, and thank you emails for all participants.

It has amazing presentation features and you can upload files either from your computer or Dropbox. There is a YouTube button for access to YouTube on the meeting dashboard. It is populated with ClickMeeting how to videos although you can also search for other videos right from the dashboard. Pricing plans starts at $25 per month.


ooVoo

video_conferencing_software_oovoo

Great interface and simplicity of use are what sets this video conferencing software apart from its competitors. But it’s not just about the looks; ooVoo has some amazing features to offer. For instance, it can record video conferences and store up to 1000 minutes. This ensures that even those who missed the meeting with have first-hand information of the meeting proceedings.

It can also come in handy when team members want to jog their memory on the matters that arose in the previous meetings. ooZoo allows up to 12 participants to video conference which is generous by the market standards. The program is available for Windows, Mac, iOS, and Android devices, so you can even chat with friends on the go. However, at a monthly price of $39.95, it’s pricier than its alternatives.

Get ooVoo


WebEx Meetings

WebEx video conferencing software

Developed by Cisco, WebEx Meetings delivers some of the best video conferencing services. The product allows you to add up to 100 participants in video calls. It has garnered some very positive user reviews due to the ease of use and the top notch features it brings on board. For instance, it has some of the best collaborative document management tools, screen sharing, messaging, and efficient remote control.

WebEx has garnered a huge market share and it now powers over 20 million meetings per month. Pricing starts at $24 per month for up to 8 people per meeting, and various plans are available so you can choose the plan that suits your business needs.

Get WebEx Meetings


GoToMeeting

video_conferencing_software_gotomeeting

Available for Windows, Mac, Android, and iOS, GoToMeeting is a robust video conferencing software that allows for up to 100 participants. However, only 6 can video conference at a time. It has some amazing features that put it ahead of the competition. For instance, you can video record the meeting proceedings to further upload them to a website or YouTube.

It also has amazing screen sharing features and powerful commenting options. GoToMeeting boasts of 3 million users per month and top rated customer support. There is a free version that allows up to 3 participants but if you want more participants, the paid plan starts at $19 per month.

Get GoToMeeting


MegaMeeting

video_conferencing_software_megameeting

Being a web-based video conferencing software, MegaMeeting is limited only by your imagination. More and more companies are now using it to host internet meetings, demonstrate products and services, conduct staff training, and build relationships with remote clients. It provides unlimited video conferencing services and up to 16 people can participate in the video conference at a time.

It gives you the freedom to control what you see. You can adjust the video quality and customize how many frames per second are seen. Sharing features are also available and you can share your presentations with all the attendees in a convenient way. The Web and videoconference plans start at $39 per month.

Get MegaMeeting


Skype

video_conferencing_software_skype

Skype is not only the most popular video chat tool; it is trusted by millions of people from all across the world. While most people use it for socializing and catching up with friends and families, Skype does have a business offering that is affordable and reliable.

There is a group call feature which provides excellent video conferencing services but you’ll need to have the Skype for Business installed. The good thing about it is that only the host needs to sign up for the Skype for Business version. You can add up to 250 participants for video meetings, even if they are not on the Skype for Business version.

Skype for Business works well with Microsoft Office. It allows users to schedule meetings in Outlook and start conversations from apps like PowerPoint and Word. All conversations are secured by strong encryption. Skype also allows for file sharing which makes it an effective collaboration tool.

Get Skype for Business at $2 per month


Conclusion

When buying a video conferencing software, it is important to consider the price as well as ease of use and meeting features. The best video conferencing software should strike a good balance between price and features. Again if the interface is difficult to use for you and the attendees, then it will bog down progress in the meeting which will eventually be more of a frustration.

In each of the above reviews, we highlight the best tools that will make your online meetings a success. We hope that you’ll find this information useful. Feel free to comment and share.

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  • You may want to add one more software here, R-HUB TurboMeeting, for HD video and web conferencing. It is in-house, secure and supports PC, Mac, iOS and Android. Many more features such as inteactive annotation, recording, etc. are available.

  • R-HUB HD video conferencing servers is another very good video conferencing tool which you may add in the above list. It works on Windows, MAC, Android, iOS etc.