- Scanning documents can come in extremely handy especially if you need an efficient way to keep things tidy.
- If you want to make the most of your scanner, we suggest you look for specific software (e.g. Epson, Canon)
- Looking for the best options? Here are our top picks for Printer Management Software.
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Software bundled with scanners or printers are not unusual these days. However, if you’re looking for better tools than what came with the scanner there are plenty of alternatives.
There are various types of applications for image processing, OCR (Optical Character Recognition), and batch scanning.
These are some of the best Windows 10 scanner software packages.
What is the best scanning software for PC?
You might recognize Adobe Reader since it is the most used software to open PDF files. So we are here to tell that you can use Adobe Acrobat to Scan Documents, Create and Annotate PDFs and even recognize text using OCR.
Since Adobe created the pdf file format, what better software to use, right?
All you need to do is open Adobe Acrobat, go to Tools -> Create PDF and from there click on Scanner.
You will be presented with a lot of presets and options so that you get the best results.
The presets available cover the most common documents that you might need to scan:
- a black and white document preset: useful for scanning text documents and running OCR
- color document preset: similar to the one above but it includes colors
- grayscale document
- color photograph
For scanning documents and creating a PDF with multiple text files in it we recommend using the black-and-white preset from Adobe Acrobat and also setting the scanner to 300dpi. This is the optimum value for OCR.
Once you finished scanning, it’s time to continue with Adobe Acrobat to combine all files into a single PDF, adjust the text, edit images, add password protection, or create an interactive form.
Adobe Acrobat ReaderCheck out the best scanner software than perfectly matches your PC!
ABBYY is an international software producer that specializes in creating programs for OCR reading and work with scanned documents. FineReader has top reviews and awesome ratings from a wide range of big publications.
We’ll see below what does it have and how is it the perfect software for your work with scanned documents.
FineReader allows you to edit, review, and convert scans and PDf documents.
The editing feature comes in handy as it allows you not only to edit but also annotate the documents opened in FineReader and share the work with other users.
The compare feature helps you to track the changes that have been made to a document.
FineReader has one of the best OCR engines in the world, and this is probably the most used feature of this software.
You can easily convert scanned documents to Word, Excel, PDF and other formats with great precision. Forget about copying manually texts, just use ABBYY FineReader.
You can get this software for free from the official website, but it will have only some basic features. However, it is good to try such a tool, especially if you really need it and will like to buy it after.
Abby FineReaderAbby FineReader not only helps you scan but it also lets you edit digital and scanned PDF documents!
Readiris Pro is more specifically OCR software for scanning documents into an editable format.
This is one of the best software packages for OCR scanning that’s compatible with the Windows 10, 8 and 7 platforms and all TWAIN scanners and can convert documents and images to a variety of formats.
The software scans documents to PDF, ePub, RTF, TXT, ODT, HTML, GIF, BMP JPEG, PNG, and TIFF file formats, which is more than most.
Note that the OCR scanning isn’t just limited to documents, as the software also extracts text from image formats.
With this program, users can convert their MS Office documents into audio, ePub, or image file formats. Readiris has a variety of PDF options for merging, indexing, compressing, and organizing PDF pages.
Batch OCR is also a handy tool that enables you to convert a batch of documents from a selected folder. Another great thing about Readiris Pro is that it dramatically compresses file sizes for saved documents.
So this scanning application has plenty of more advanced options and tools.
Readiris ProReadiris Pro will surprise you with the best OCR engine and will convert PDF documents to Office formats.
Icecream PDF Converter is obviously focused on PDF conversion to and from practically any format including ODC, JPG, TIFF, XLS, EPS, GIF, WMF, HTML, PNG, and more.
You can even OCR a document into an editable PDF format or even better, convert multiple files with just one click thanks to the batch processing feature.
Privacy-sensitive Icecream Converter is compatible with all versions of Windows including older ones such as Vista and XP, which makes things even simpler for you.
Let’s quickly look at its key features:
- Convert any file format to PDF and vice versa
- Supports password-protected files
- Batch processing to convert multiple files simultaneously
- Supports OCR (Text Recognition) technology to turn scanned files into editable documents
- Customize layout settings (content position, margins, page size, orientation, and more)
- Built-in PDF editor (merge, split, convert, and more)
OmniPage Standard is another highly rated OCR software package that provides very accurate text scanning. This software has Standard and Ultimate versions that are both compatible with Windows from XP up.
The Standard version should be perfectly sufficient for most as it still incorporates the best OCR technology.
The Ultimate version has extra drawings, a digital signature, and scan-to folder tools.
OmniPage Standard is compatible with any TWAIN, WIA, or ISIS scanners.
The software supports a greater range of output formats than most alternatives including MS Office applications, PDF, HTML, Corel Word Perfect, XML, CSV, and more besides.
OmniPage’s 3-D correct technology gives it an edge when it comes to accuracy, and you can further enhance scan accuracy with some of the software’s enhancement tools such as the border-cleaning tool and punch-hole remover.
For processing multiple documents, Omnipage includes a Batch OCR tool with which users can select a folder for automatic processing.
This program can also do OCR conversions in 123 languages. As such, it’s little wonder this is one of the industry-leading scanner software packages.
Those are several Windows 10 scanner software packages that can enhance scanning in various ways.
They’ll give you more accurate scans, faster scans, OCR text extraction, batch-scanning tools, PDF options, image-editing options, and more besides.
FAQ: Learn more about scanner software
- Does Windows 10 have a built-in scanning solution?
Yes. However, compared to dedicated software, the Windows built-in components are extremely limited and might fail to deliver the results you’re expecting.
- Why is my computer not recognizing my scanner?
First, you’ll need to check if the scanner is properly connected to your PC. If so, check out our guide that offers you 4 quick fixes for detecting your scanner properly.
- Can I get a printer to scan to my computer?
Yes, but you’ll have to make sure you have a printer that can also perform scans for you and that its drivers and dedicated software are up-to-date.Editor's Note: This article was originally published in November 2016 and was revamped and updated in January 2021 for freshness, accuracy, and comprehensiveness.