Best collaboration software for small business [2020]

Ivan Jenic
by Ivan Jenic
Troubleshooting Expert
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  • Collaborating with coworkers is essential in any company. However, do keep in mind that software tools don't always do what they claim.
  • Like it or not, a few of them don’t keep their promise, so we want to give collaboration software a good look today.
  • If you’re undecided, Wrike, Bitrix24, and Slack are all great choices with top-notch collaboration features you’ll surely appreciate.
  • If you’re interested in more information about other similar tools, we suggest you check out our Productivity Software Hub.
Collaboration software for small business
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Teamwork wins the game. That’s what all reasonable coaches teach their players, but this phrase can be used far beyond the court.

With today’s technology, it has never been easier to work in a group than it is now, thanks to the Internet. Companies and businesses can function flawlessly, without employees being in the same room, or the same continent.

There are numerous tools that allow people to work remotely while keeping communication and productivity on the maximum level.

But because our professional needs are different, it’s sometimes hard to choose the best, most effective software for remote collaboration.

In that manner, we did some research and created a list of the best software for collaboration compatible with Windows 10.

So, read our article, pick the best software for you, gather your team, and start getting the job done.

What’s the best collaboration software to try out?

1. Wrike (Editor’s choice)


Wrike is a cloud-based project management tool, suitable for any team or organization. This software has all features required from a serious project management service.

Wrike allows you to create a project, and add various assignments to it. Assignments can be further assigned to team members.

There are also some additional options, like the ability to set deadlines, write comments, manage tasks, and more. Integration with other services works great, so users can add various attachments.

Privacy in Wrike is highly valued, unlike in some other project management tools. You’ll have to invite people to join the project, even if they’re part of the team.

If you’re not working on a project, you can create folders, where other types of files are put. Folders even allow you to sort projects, for better management.

Communication in Wrike is not on the highest level, because there’s no built-in chat app.

When it comes to pricing, Wrike does offer a free version, but, of course, with limitations. There are also Pro ($9.80 per user per month), Business ($24.80 per user per month), and Enterprise versions.

For more info about Wrike, visit its official website. You will also find there a free version to use for small projects.

Best choice
wrike collaboration tool logo
  • Nr 1. work management tool
  • Best roadmap planning
  • Complete task organizer solution
  • Free version available

2. Bitrix24

itrix24 Collaboration Product

Within a work environment, not all things need to be serious and boring. Bitrix24 is a software service that will revolutionize the way your team will manage projects and communicate with each other.

The service is available non-stop, and it brings all of the tools you may ever need in order to improve collaboration within the workspace.

Activity stream, group chat, calendars, workgroups, and other collaboration tools at your disposal, and up until a certain level of functionality, the program is also free as well.

However, if you want to take advantage of all of the features that this program has to offer, then you might as well subscribe to the premium version. The return-on-investment will come soon enough from the improved workflow.

More so, Bitrix is extremely customizable, as you can use the self-hosted version of Bitrix24 to run on your server.

This will give you full control over data, source code access, and additional tools, such as helpdesk and e-learning, as well as integration and customization options.

Easy to deploy and administer
Bitrix24 product
  • Workload Management
  • Advanced Reporting & Gantt Charts
  • Kanban View of Tasks
  • Automated Workflows & Templates

3. Slack

slack windows

Slack is one of the most popular collaboration software in the world, and definitely is among the most effective ones.

This program offers so many options, that will allow you to organize the communication of the whole team, or organization.

At first look, Slack is just another messaging service, but it’s actually much more than that. You can create group chats, so-called Channels, to communicate with different people from your organization.

Channels are public, so everyone can see what’s going on. Additionally, you can create private channels, where only people within that channel will have access.

Slack is also integrated with many services, like Google Drive, Dropbox, Twitter, and more. Sharing external files with channels is also easy, because it works on a simple drag and drop principle.

There are free (Lite), Standard, and Plus versions of Slack. Each version offers it a set of features according to the price.

The Lite version supports the unlimited number of people, but there are some storage limitations. Also, group chats are not possible, and users can integrate Slack with only one service.

The Standard version costs $8 per user per month provides 10GB of storage per user, and allows group chats. And the Plus version guarantees 20GB of storage per user, for $15.

Get Slack now

4. Miro

visual collaboration and planning

Miro is the industry standard for visual collaboration and planning. It may be used by both small teams looking to boost their workflow and huge companies seeking enterprise-grade controls and support, depending on the chosen plan.

You know where you’re standing, so take a closer look at some of the vast Miro capabilities that are well worth the investment.

The main goal is to improve overall productivity, so this tool makes it extremely simple for users to communicate with each other and share valuable teamwork.

Adding pictures, mockups, sticky notes, and videos makes working together fun and relaxing.

The most important features are white-boarding tools such as sticky notes and freehand, unlimited external board viewers, real-time collaborative editing, and Asana integration, and more.

There are also more advanced tools, like private board sharing, Azure DevOps and CA Rally integrations, and domain whitelisting which make Miro even more appealing.

When it comes to design, this tool also easily outshines many of its competitors in aesthetics. Therefore, its functionality and the number of features here presented assure Miro a high position on everyone’s preferences list.

Download Miro now

5. Monday

top-notch team collaboration software

Monday is another top-notch team collaboration software‎. Why is it considered a complete tool that gets your team on board and keeps members focused on the main goals?

Well, Monday provides a generous energy-boosting set of features.

Some of the main ones include ready-to-go 60+ templates to eliminate a previously tedious task, Automations that help you forget all about endless email chains, and even a 4/7 support team ready to answer all your questions.

To collaborate quickly with your team and get work done in time, Monday unifies both people and resources. After all, it keeps all your work, email, calendar, spreadsheets, and much more in one place.

You clearly get instant access to all the information you need from your team to make the right decisions and never feel like working from home. In fact, chances are you’ll feel like it’s always Monday on your team.

If you want to boost users’ engagement and participation for meetings, you can hardly find a better tool.

Download Monday now

FAQ: Learn more about collaboration software

  • What is the best team collaboration software?

Wrike is one of the best team collaboration software tools you can find these days. There are more options, yet none matches this robust product that can be customized to fit any company.

  • What are some examples of collaboration tools?

Wrike, Bitrix24, Slack, and Miro are all great examples of collaboration tools.

  • What is collaboration technology?

The terms refer to products and systems created to facilitate collaborative work between users.

Editor’s Note: This article continues on the next page with more collaboration software for small bussiness. If you’re interested in other collaboration tools, check our wide collection of guides.

Editor's Note: This article was originally published in November 2016 and was revamped and updated in September 2020 for freshness, accuracy, and comprehensiveness.
  • Slack+Asana+Dropbox+Skype is Bitrix24, and it’s totally free. Just FYI. It’s much easier to use one tool that has tasks, projects, documents, video conferencing, chat, calendar, etc, than trying to integrate a ton of different tools, especially since many platforms don’t let you integrate on free plans.

  • Great list. I’d like to add ProofHub in your list. ProofHub provides your team the right tools to plan ahead. Define goals, share ideas and develop strategies to get the best out of your team. Also with this tool you can share ideas, discuss matters, provide feedback, find answers and stay in sync.

  • Except Skype I do not see anything special for Windows since all solutions are cloud/web based hence they run on any operating system…