10+ best collaboration software for small businesses

Vladimir Popescu
by Vladimir Popescu
Being an artist his entire life while also playing handball at a professional level, Vladimir has also developed a passion for all things computer-related. With an innate fascination for research and analysis, and realizing... Read more
Affiliate Disclosure
  • Collaboration software became more essential than ever in any company. However, do keep in mind that software tools don't always do what they claim.
  • Good software of this type will offer a variety of tools that make working remotely feel like an office-based collaboration.
  • Task management and assignment is a very important element of collaboration software, and all the options we present you with cover this topic.
  • Reading through this article will help you make an informed decision that fits your small business requirements without issues.
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Teamwork wins the game, and collaborative software is the solution that offers real-life applications of complex office inter-personal relationships and the related intricacies.

That’s what all reasonable coaches teach their players, but this phrase can be used far beyond the court and applies especially to small businesses.

With today’s technology, it has never been easier to work in a group than it is now, thanks to the Internet. Companies and businesses can function flawlessly, without employees being in the same room, or the same continent.

There are numerous tools that allow people to work remotely while keeping communication and productivity on the maximum level, like video conferencing software.

But because our professional needs are different, it’s sometimes hard to choose the best, most effective software for remote collaboration when running a small business.

In that manner, we did some research and created a list of the best collaboration software compatible with Windows 10.

So, read our article, pick the best software for you, gather your team, and start getting the job done.

What are the best collaboration software options to try out?

Wrike

Wrike is a cloud-based project management tool, suitable for any team or organization. This software has all features required from a serious project management service.

Wrike allows you to create a project, and add various assignments to it. Assignments can be further assigned to team members.

There are also some additional options, like the ability to set deadlines, write comments, manage tasks, and more. Integration with other services works great, so users can add various attachments.

Privacy in Wrike is highly valued, unlike in some other project management tools. You’ll have to invite people to join the project, even if they’re part of the team.

If you’re not working on a project, you can create folders, where other types of files are put. Folders even allow you to sort projects, for better management.

Communication in Wrike is not on the highest level, because there’s no built-in chat app.

Other key features include:

  • Support for external collaboration
  • Live progress updates
  • Shareable dashboards
  • Interactive Gnatt charts

For more info about Wrike, visit its official website. You will also find there a free version to use for small projects.

Wrike

Wrike

If you need a project management tool based in the cloud that offers amazing capabilities, you’ve just found the best option.

Check priceVisit website

Bitrix 24

Within a work environment, not all things need to be serious and boring. Bitrix24 is a software service that will revolutionize the way your team will manage projects and communicate with each other.

The service is available non-stop, and it brings all of the tools you may ever need in order to improve collaboration within the workspace.

Activity stream, group chat, calendars, workgroups, and other collaboration tools at your disposal, and up until a certain level of functionality, the program is also free as well.

However, if you want to take advantage of all of the features that this program has to offer, then you might as well subscribe to the premium version. The return-on-investment will come soon enough from the improved workflow.

Other key features include:

  • Website builder
  • Online documents
  • Business process automation
  • Marketing and HR support

More so, Bitrix is extremely customizable, as you can use the self-hosted version of Bitrix24 to run on your server.

This will give you full control over data, source code access, and additional tools, such as helpdesk and e-learning, as well as integration and customization options.

Bitrix 24

Bitrix 24

Bitrix 24 offers some great capabilities including great collaboration features to enhance your team’s workflow.

Check priceVisit website

OnlyOffice

OnlyOffice is a cloud-based collaboration tool that a lot of companies trust for their remote work needs and not only that.

In order to use it, you will need a steady Internet connection but you won’t need such a wide band to use it.

And because all happens online, you don’t need to install any big software packages and you don’t need to clean the registries after uninstalls.

Switching to benefits, OnlyOffice comes with an excellent, built-in instant messenger that can replace any classic tool with features including file transfer and multi-user chat support.

As with any successful collaboration software, this app is updated automatically and frequently, but you don’t need to do any modifications to your interface.

Only Office provides management features for all major tasks that your business requires. Users get built-in document management and editing features, email management, CRM, project management features, and calendars.

This tool allows real-time collaboration by enabling users to review and leave comments on team projects as other team members work on that same project.

This can greatly improve productivity and time management as it lets users improve their projects right away with quick feedback.

Other key features include:

  • Up-to-date data encryption for your documents
  • Supports third-party plugins
  • Advanced document editing suite

Only Office has various subscription plans depending on the size and needs of your business. 

OnlyOffice

OnlyOffice

Do all your online work in perfect conditions with this excellent cloud collaboration app.

Free trialVisit website

Monday

Monday is another top-notch team collaboration software‎. Why is it considered a complete tool that gets your team on board and keeps members focused on the main goals?

Well, Monday provides a generous energy-boosting set of features.

Some of the main ones include ready-to-go 60+ templates to eliminate a previously tedious task, automation that help you forget all about endless email chains, and even a 24/7 support team ready to answer all your questions.

To collaborate quickly with your team and get work done in time, Monday unifies both people and resources. After all, it keeps all your work, email, calendar, spreadsheets, and much more in one place.

You clearly get instant access to all the information you need from your team to make the right decisions and never feel like working from home. In fact, chances are you’ll feel like it’s always Monday on your team.

If you want to boost users’ engagement and participation in meetings, you can hardly find a better tool.

Other key features include:

  • Tons of integrations with popular tools suchs MS Office, Facebook or Twitter
  • Progress statistics
  • 24/7 customer support

Monday has various subscription plans. You can try it for free for 14 days and see how it works for you. The trial version includes all the above-mentioned features and does not require credit card information.

Monday

Monday

Collaborate and organize your team with top-level tools and tons of integrations.

Teamwork

This is another comprehensive project management tool that empowers great workflow both at the office and on the go.

Teamwork incorporates powerful features such as task management, project creator, time tracking, or message support under a simple and easy-to-use interface.

This service integrates tons of other productivity apps to allow you and your team to easily conduct each task without unnecessary hassle. You can integrate Microsoft Office, Gmail, and Google Chrome, Slack, MS Teams, and many many more.

To make collaboration easier, this software lets you add contact information not only of your team members but also of your customers and external collaborator. It can work as a universal communication platform.

The software also has an integrated live chat option for quick communication. It can be used for instant messaging as well as video conferences. Moreover, it creates temporary chat channels for dedicated projects.

This software can help you organize employees into teams, departments, or sub-teams. You can set up each team’s permissions and privacy levels, create overall task plans for each team and further divide the work for individual people.

Teamwork also offers valuable information regarding the status of each task as well as time-tracking options for each employee. You can generate a list view of all the hours your employee spent on a particular project or how many hours they worked in a specific time period.

The time management feature can also help employees stay organized as it shows live reports of their progress.

Other key features include:

  • Project portfolio generator
  • Supports secure file sharing
  • Integrated notebooks
  • Calendar
  • Milestones 

Teamwork has a free-of-charge version that includes basic project & task management features, along with some collaboration features such as instant messages. It also has other subscription-based plans with additional features. Each paid plan has a 30-day free trial.

Teamwork

Teamwork

Ensure great communication across multiple channels and thoroughly organize each team member’s work for maximum productivity.

Free trialVisit website

Slack

Slack is one of the most popular collaboration software in the world, and definitely is among the most effective ones.

This program offers so many options, that will allow you to organize the communication of the whole team, or organization.

At first look, Slack is just another messaging service, but it’s actually much more than that. You can create group chats, so-called Channels, to communicate with different people from your organization.

Channels are public, so everyone can see what’s going on. Additionally, you can create private channels, where only people within that channel will have access.

Slack is also integrated with many services, like Google Drive, Dropbox, Twitter, and more. Sharing external files with channels is also easy because it works on a simple drag-and-drop principle.

There are free (Lite), Standard, and Plus versions of Slack. Each version offers it a set of features according to the price.

The Lite version supports an unlimited number of people, but there are some storage limitations. Also, group chats are not possible, and users can integrate Slack with only one service.

Other key features include:

  • Multiple workspaces
  • Mobile, desktop and in-browser app
  • Compatible with screen readers

Slack has a free plan that includes most of the above-mentioned features. For additional features and more storage space, you can get a subscription.

Get Slack

Miro

Miro is the industry standard for visual collaboration and planning. It may be used by both small teams looking to boost their workflow and huge companies seeking enterprise-grade controls and support, depending on the chosen plan.

You know where you’re standing, so take a closer look at some of the vast Miro capabilities that are well worth the investment.

The main goal is to improve overall productivity, so this tool makes it extremely simple for users to communicate with each other and share valuable teamwork.

Adding pictures, mockups, sticky notes, and videos make working together fun and relaxing.

The most important features are white-boarding tools such as sticky notes and freehand, unlimited external board viewers, real-time collaborative editing, and Asana integration, and more.

There are also more advanced tools, like private board sharing, Azure DevOps and CA Rally integrations, and domain whitelisting which make Miro even more appealing.

Other key features include:

  • Support for employee onboarding
  • Premade templates
  • Video chat and real-time collaboration
  • Advanced encryption

When it comes to design, this tool also easily outshines many of its competitors in aesthetics. Therefore, its functionality and the number of features here presented assure Miro a high position on everyone’s preferences list.

Get Miro

InVision

InVision is a powerful tool aimed at designers and artists. Its main purpose is to create prototypes of your design, but you can also use it as an effective project management tool.

If you’re working on an app design, for example, you can bring your ideas to life with Invision. And get useful feedback from your colleagues.

You can use designs from any program, like Photoshop, or Illustrator, and turn them into interactive prototypes. Everything works smoothly, and it will give you a clear idea of how your project will look like.

Anyone from your team can jump in, and leave comments, for an even better understanding. InVision also allows you to start interactive design meetings. Here you can discuss with colleagues about the project, and easily share ideas.

This web-based service is not a classical project management tool, but it surely provides great collaboration options.

Other key features include:

  • Real-time shared whiteboard
  • Task reminders
  • SSL and AES-256 based encryption

InVision is available for free. However, the free version allows you only one project at the time.

Get InVision

Asana

Asana is different than other project management tools. It serves as some kind of an advanced to-do list, with lots of additional options. With Asana, you can set goals for your team, in form of list items.

But these items are interactive, as team members can collaborate with each other through them.

This service is extremely flexible. When you create a ‘to-do’ list with Asana, you can assign it to a team member, set a due date, upload or link to associated documents, add tags, and more.

You can even subscribe to the project, and receive notifications about any change.

In terms of communication, there are definitely better options than Asana. However, you can combine Asana with Slack, and other popular tools.

Additionally, there’s a general discussion board where team members can discuss the project.

Other key features include:

  • Online meetings features
  • Project status boards
  • Feedback support

Asana is generally available for free. The free version offers you all the basic options, that are enough for smaller teams. You can set up a team of up to 15 people, create unlimited projects and tasks, but with limited Dashboards.

Get Asana

Podio

Podio is a web-based service that serves as a micro-social network, only for the members of your team (but it doesn’t advertise itself as a social network, though). Everyone from the team creates their own personal account on Podio.

These accounts allow team members to communicate with each other and participate in the working process. Podio is organized into workspaces, where different people from your team can be ‘placed.’

Just like real social-media sites, Podio also supports apps. Some of the apps are the group chat app, Project Management app, Meetings app, and more.

All these apps are available to users in Podio’s own web store. The ability to add various features and options through apps makes Podio extremely flexible and customizable.

Each workspace can have a different set of apps, and different people from the team.

Other key features include:

  • Advanced security features
  • Automated workflows
  • Meeting scheduling
  • Unlimited storage

Podio also offers a free account, but it’s quite limited because it doesn’t support project management.

Get Podio

Trello

Trello is another tool that many people consider a ‘to-do list’ tool but is actually more. This project management tool is for visual persons because it’s a nice mix of good looks and functionality.

Trello is organized into boards and cards. Boards can be characterized as a workspace, while cards can represent a certain part of the project.

Cards are highly customizable, so you can design each one to your needs. Cards can be a combination of text, images, or other documents.

You can combine different media, to get the most accurate picture of the current milestone. There’s a good integration with other services and file formats, so you can easily make a card out of PDF documents.

Every team member on board can have a card assigned to himself/herself. Tracking is enabled, so you can always see what’s going on on any card.

There are some missing features, like the ability to mark a milestone as done. However, Trello has the ability to set due date to cards, and archive them.

Other key features include

  • Lets you set deadlines and add reminders
  • Timeline view of project progress
  • Multiple templates

Trello is available for free, but with some limitations. Users of the free version can attach cards up to 10MB in size, but the number of cards is unlimited.

There are also Gold, Business Class, and Enterprise versions, which, of course, remove some limitations.

Get Trello

Skype

Yes, you’ve read it right, we consider Skype a good collaboration tool. You probably won’t find Skype on any other ‘top collaboration tools’ list, but the fact is Skype is used by millions of professionals.

Some smaller companies simply don’t have resources for premium tools, so they choose to stick with Skype. If you ignore occasional bugs, Skype is still a decent choice.

Microsoft’s service has everything a smaller team needs to get the job done. As you probably know, you can call multiple people, chat, make group chats, share files and links, and more.

There’s also Skype for Business, for bigger organizations. Microsoft made Skype integrated with basically any platform, so you can even use the browser version.

Other key features include:

  • Whitboard for Business users
  • Screensharing feature
  • Support for PowerPoint presentations

So, if you don’t want to experiment with less-known tools, and don’t need any advanced project management tool, Skype is just fine.

Get Skype

AnyDesk

This powerful software was designed especially to offer amazing speeds while also ensuring your online identity is not compromised while using the service.

To ensure that no third parties can collect or record your data, AnyDesk uses TLS 1.2 encryption with an RSA 2048 standard, which is the latest and most secure version available on the market.

Besides the amazing features contained in this software, like powerful encryption, amazing optimization capabilities, and cross-device compatibility, this app also offers you quick access to any of the features, and the power to customize the user interface to your liking.

Any Desk also provides top-level security with TLS 1.2  end-to-end encryption. No one can access your data without permission.

Any desk lets you quickly manage your employees, customers, and other contacts into a comprehensive, easy-to-navigate address book. 

Other key features include:

  • Efficient bandwidth use
  • Whitelist access
  • Lightweight
  • International support

You will be able to use the entire set of AnyDesk features on platforms including macOS, Linux, Chrome OS, iOS, Android, and, obviously, also the Windows platform.

Get AnyDesk

There you go, these are our top picks for collaboration software for Windows 10. Most of these services are suitable for any level of organization and teams of any size.

So, you can take a deeper analysis, and see what program is worth paying for (or not).

To make you, and your team even more productive, make sure to check out our picks for the best mind mapping tools, and timer apps for Windows.

Tell us what do you think about our choices in the comments, and let us know if you know about some other great project management tool we didn’t mention here.

Frequently Asked Questions

  • Wrike is one of the best team collaboration software tools you can find these days. There are more options, yet none matches this robust product that can be customized to fit any company.

  • Wrike, Bitrix24, Slack, and Miro are all great examples of collaboration tools.

  • The terms refer to products and systems created to facilitate collaborative work between users.

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