How to create and manage teams in Microsoft Teams

Radu Tyrsina
by Radu Tyrsina
CEO & Founder
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  • Microsoft Teams in an excellent team collaboration platform: information is shared quickly and team members can work on common tasks
  • If it's the first time you're creating and managing teams in Microsoft Teams, here's everything you need to know about this process
  • Don't forget to bookmark our Microsoft Teams user guide page for more tips and tricks that will help you become a Teams expert
  • Visit our Microsoft Teams Hub for additional guides that will come in handy especially when Microsoft Teams doesn't work as intended
create manage teams in ms teams

Microsoft Teams is a cloud-based collaboration application for Office 365 which basically turns into a virtual workspace for your team’s members to interact. As an admin, you can easily create teams in the Teams client or the Microsoft Teams admin center.

Then, you’re in control of the settings and permissions of your team. If you’re just a member, you can only submit a request and wait for it to be accepted or denied. If you’re a team owner, you can add someone new to the team, give editing permission to members, and more.

That’s why today we are going to show you how to adjust these settings. Why don’t you keep on reading to find out more?

How do you create a team on Microsoft Teams?

Team productivity

 

1. Create a team in Microsoft Teams

  1. Open up the Microsoft Teams app.
  2. On the right-hand side of the page you can see different areas such as Teams, Devices, Locations, Users, and more. Click Teams.
  3. You will be directed to all different teams that you are part of.
  4. At the bottom left-hand corner of the teams list, click New team.Teams in Microsoft Teams
  5. Then, click Create a new team.
  6. In the popup dialog box, name your team and give it a description.
  7. You will then be asked to add the members of the team, so type in their name.
  8. Any matches will pop up for you to select from.
  9. Once selected, click the Add button.
  10. When you’re done adding members, click Close to finish the process.
  11. Once created, your team will appear in the Admin Center, and in Teams too.

Can’t open the Teams app because of crashes? Follow the simple steps from this guide so solve the problem in no time.


2. Add new Teams members

main Teams overview grid

 

  1. Go to the main Teams overview grid.
  2. Navigate to the team’s profile page.
  3. Here you can see the members, owners, guests that belong to the team, along with all team’s channels and settings.
  4. From the team profile page, feel free to:
  • set whether members can edit and delete sent messages – in Conversation settings.
  • set whether the team is public or private – in Privacy settings.
  • add new members:

Add a new member

  1. Click More options > Add member.
  2. Start typing a name, distribution list, security group, or Office 365 group to add to your team.
  3. Type the email addresses for adding people outside your organization as guests.
  4. Once all team members are added, just select Add.
  5. Then, select Close.
  6. People you’ve added will receive an email letting them know they are now members of your team.

Note: A team can hold up to no more than 5000 members.


3. Create channels for your team

Manage channels

 

  1. Find the team that you created.
  2. Click More options > Add channel.
  3. Give the channel a descriptive name.
  4. As a team owner, you can automatically favorite channels for the whole team, making them more visible for all members.

Note: You may easily add new channels, edit or even remove existing channels. However, you can’t delete the default General channel.


As you can see, it’s relatively straightforward to build your first team in Microsoft Teams and to manage members or other related features of the service. It’s clear that you are aspiring to do so, yet what if you’re struggling to get started?

You’d be able to save time by organizing all your work in one hub, sharing content on the go, and making everyone feel like part of an active team. However, none of these is going to happen, at least not until finding a solution when you have a hard time creating the team in the first place.

Here we’ll explore the best ways to solve this issue and easily achieve your goal. Read on to find out more.

What to do if I can’t create a team in Microsoft Teams?

1. Sign out and restart Microsoft Teams

Restart Microsoft Teams

  1. First, click your profile picture at the top of the app.
  2. Select Sign out.
  3. Restart the app.
  4. If your impossibility to create a team is a temporary cache related issue, then a quick sign out and relaunch should fix it in no time.
  5. If the problem persists, keep the app closed for a few minutes and relaunch it again.
  6. Check if the problem is now solved.

If you’re having sync problems with Microsoft Teams, check out this simple guide to fix the issue in no time.


2. You need the latest version of Microsoft Teams installed

Latest version of Microsoft Teams

  1. Click your profile picture at the top of the app.
  2. Select Check for updates.
  3. Any new update is downloaded and installed when your computer is idle.
  4. In case of using the mobile version of Microsoft Teams, also check for the most recent version of the app on the Play Store.

Any outdated app may not operate properly. Here’s how to make sure you’re running the latest Microsoft Teams and avoid erratic behavior.

Note: When Microsoft Teams is installed to Program Files via installation scripts rather than to the default location, the client can’t auto-update even if new versions are available. Make sure to install the application in the default location: userAppdata.


3. Ask for permission from your IT/Office 365 Admin

Office 365 Admin Group creation

Teams is a part of Office 365. This means that any Office 365 security group set up to limit users from creating Office 365 Groups will carry over to Teams.

So, there’s a big chance to discover that the admin has restricted Office 365 team creation to security group members. That’s why you most likely need to ask for permission from your IT/Office 365 admin to change the security group settings for your organization.


Conclusion

Global administrators don’t have an option to create new teams in Teams application or web portal. That’s why they need to reach out for help. If no such settings were ever made, then the other two viable solutions come into play.

Do you know any other things you can do to make sure that creating a team in Microsoft Teams works like a breeze? Use the comments area below to share them with other readers.

FAQ: Learn more about Microsoft Teams

  • Who can delete a team in Microsoft Teams?

The only persons who can delete teams in Microsoft Teams are team owners, meaning the person who created the respective team. Team owners are only the only ones who can edit the team name.

  • What happens is the team owner leaves the team in Microsoft Teams?

If the team owner leaves the team, the respective team can still function without any problems. The only limitation regards private channels where new members can’t be added and old members can’t be removed in teams that do not have an owner.

  • Can team members add new members in Microsoft Teams?

Microsoft Teams team members can add new members only in public channels. In private channels, new members can only be added by the team member.

Editor’s Note: This post was originally published in December 2019  and has since been updated for freshness and accuracy.