10 Best Outlook Features You Need to Try Right Now
Take a closer look at some useful tips
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Key notes
- Note that Outlook lets you keep track of your clients’ needs and actions, so you know exactly what your next move should be.
- In a work environment, sending and receiving information (a lot of it usually) is a key element, so rest assured that there’s a feature in this regard as well.
Microsoft Outlook is probably the world’s most well-known personal information management tool.
It started as a mere email client and has evolved into an integral part of the Microsoft Office Suite. While still an email client – one of the best there is, for that matter – it has a host of new features to offer.
Here are the top 10 best features that Outlook brings to the table.
How do I get the most out of Outlook?
1. Outlook for collaboration
What is neat about Outlook is that it has tools that accurately reflect your typical workday. For example, it lets you keep track of your clients‘ needs and actions so you know exactly what your next moves are.
You can then use Outlook‘s tools dedicated to group work to make a plan of action.
Getting everybody together on a project is key, and it is much easier when everyone is in the same Office 365 group.
Of course, scheduling meetings is an integral part of working as a group, and Outlook makes that aspect a whole lot easier. Unfortunately, not everyone is always available, so Outlook helps by letting you time the meetings just right.
Once you’ve finally gathered and discussed the latest topics on your agenda, Outlook provides you with the tools to take efficient notes.
Looking to improve the level of collaboration within the company? Take a look at these software tools.
2. Increased folder sharing
In a work environment, sending and receiving information is essential. Because of this, Outlook is fully prepared to meet even the highest expectations regarding file and folder sharing.
This allows you as a group to keep sharing data without worrying about deleting older files and folders to free up space.
3. Outlook inbox payments
When you’re all busy at work, it is easy to forget about common day-to-day tasks, such as paying your bills.
With Outlook, however, you can pay bills via Microsoft Pay without worrying about tax penalties.
4. Dark Mode
Many programs have decided to include Dark Mode, and Outlook is not far behind. When it was first announced, users were pretty excited about the news.
Their excitement was also fueled by the knowledge that Outlook would now receive full support for Black Office Theme.
Additionally, Dark Mode is far easier on the eyes, especially when reading documents at night or in dark rooms. More so, because the screen is no longer so bright, it helps reduce battery consumption on mobile devices.
Because of this, those of you who usually read their emails off of their phone are probably the most avid users of Outlook‘s Dark Mode.
5. Modern UI
Looking fresh is almost as important as being useful, and Outlook boasts a sleek UI for the modern user. More so, the design is constantly updated, and new features are consistently added to the toolset.
This includes, among others, new interactive ways for you to get notified regarding an upcoming event. Outlook includes Fluent Design-inspired effects that will make using it extremely enjoyable.
However, this modern design isn’t just for show, as it helps Outlook perform a lot faster too.
6. Ink usage
As mentioned above, writing emails doesn’t have to be standard and boring.
Outlook provides all the tools you need to send emails that are either stylish or fun, depending on your mood.
7. Encrypt your emails
When you send or receive an email, you expect that your privacy is respected. With Outlook, you don’t have to worry about security issues, thanks to its advanced end-to-end encryption.
This feature will ensure the highest level of security, allowing you and your company’s secrets to remain a secret.
Is privacy your #1 concern? Take a look at these great encryption tools that we’ve picked for you!
8. It uses AI
As mentioned before, Outlook is continuously evolving, and it seems that the next trend in almost every domain is AI.
Outlook and other apps belonging to the Microsoft Office suite will also receive AI-powered features that will make working with it easier.
More importantly, it will be able to communicate more easily with other AIs, improving the exchange of information between apps.
9. Focused Inbox
Prioritizing emails is key, especially when you send and receive plenty of them daily.
Because of this, Outlook features something called a Focused Inbox, where emails are arranged based on a user-attributed priority. More so, other tools such as @-mentions and cloud attachments make Outlook an email client of the future.
You can organize your Outlook emails with some more tips if you want a clutter-free inbox and prioritized tasks.
10. Fixable and versatile
With its neat tools and great design, we must remember that Microsoft Outlook is a computer application. Like any computer application, it can be prone to faulty registries, bad installs, and corrupted data.
Fortunately, Outlook is extremely popular, and as such, there are plenty of tools that will make fixing it a breeze.
Due to its popularity and extensive range of features, Outlook is ranked third in the email market share. To know more about it, read our post. And Outlook for Windows and Outlook for Web will soon get a new button option. Users will be able to initiate email synchronization with Outlook’s Sync option, so it’s just a matter of having more patience.
Still not convinced of Outlook’s effectiveness? Why not try an alternative email client instead?
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