How to Use OneNote: Simple Steps for Effortless Note-Taking

If you’re wondering how to use OneNote, it’s easier than you think. With a few steps, you’ll organize notes and sync them across devices.

How to Use OneNote?

1. Install and Open OneNote

Begin by setting up OneNote on your device.

1. Download OneNote from the Microsoft Store, App Store, or Google Play.
   
2. Sign in with your Microsoft account to enable cloud sync across devices.

Level up fast with these OneNote tips and tricks on Windows 10.

2. Create a Notebook

Next, create your first digital notebook.

1. Open OneNote and select Add Notebook.
2. Name it, for example “Work Notes” or “Personal Ideas”.
3. Save to OneDrive so you can access it from anywhere.

For a detailed walkthrough, check out how to create a new notebook in OneNote.

Besides creating notebooks, you may later want to remove old ones. In that case, follow our guide on how to delete a OneNote notebook for clear instructions on closing them in the app and deleting them from OneDrive.

3. Add Sections and Pages

Organize your content into clear categories.

1. Create sections to group related topics or projects.
2. Add pages inside each section for individual notes.
   
3. Rename and reorder sections and pages for clarity.

Tune the workspace to your style with this guide on changing the OneNote layout.

4. Take Notes in Different Ways

Capture ideas with flexible input options.

1. Type directly on the page using the text tool.
2. Use drawing tools to handwrite or sketch diagrams.
   
3. Insert images, links, PDFs, or files to enrich notes.
4. Record audio on the page for quick voice reminders.

5. Organize and Share Notes

Keep notes tidy and collaborate when needed.

1. Apply tags like To-Do or Important to highlight key items.
2. Drag sections and pages to reorder your structure.
3. Share notebooks via OneDrive and set view or edit access.

On Windows 11, see the full walkthrough for using OneNote on Windows 11.

To collaborate on a single note, learn how to share a page in OneNote so you can send view or edit access without exposing the whole notebook.

Conclusion

OneNote makes it simple to capture, organize, and share ideas. Create notebooks, group notes with sections and pages, and add text, drawings, files, or audio. With sync and sharing, your notes stay with you and your team across devices. Check the layout guide and pro tips above if you want a faster, cleaner workflow.

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