How to manage users and groups in Windows 10

Ivan Jenic By: Ivan Jenic
3 minute read

Home » How to manage users and groups in Windows 10

Windows 8 was the first Windows version to introduce Microsoft accounts allowing you to sync your settings and files between different computers.

Windows 10 expanded this feature by allowing you to customize your accounts even more. In this guide, we’ll explain to you how you can manage users in Windows 10.

To start managing users in Windows 10, you need to open Settings and go to Accounts first. The first option in Accounts group is Your account that lets you manage your Microsoft account, customize your profile picture, your user name etc.

We just have to mention that if you want to manage your Microsoft account, you must do it online.

Steps to manage users accounts in Windows 10

Use a local account

If you don’t want to use Microsoft’s account and sync your settings, you can just click Sign in with local account instead to create a local account.Windows 10 sign in options not showing

You won’t need to enter email account or phone number, just enter your username and password and you’re good to go. In addition, if you have your camera attached you can create a new profile picture as well.

In addition, if you want to add more Microsoft accounts, for example for your work or school, you can create them using the link at the bottom of the Your account page.

Edit sign-in options

windows 10 sign-in options

Next on our list are sign-in options, and from this section you can set if Windows 10 will require a password when your computer wakes from sleep mode or not.

In addition, you can also change your account password here as well. From this section you can also add a PIN password that you can use to unlock your account.

If you want, you can also add a picture password and use your favorite picture along with series of swipes and other gestures to unlock your PC. Last option is for fingerprint or card reader, so if you want maximum security this is probably the way to go.

Set Work Access

Next option is Work Access, and this option allows you to connect to a computer at work and access its apps, network and email.

Family & Other Users

Next we have Family & Other Users, and this section allows you to add new users. From this section you can create a user account for your child and monitor it using the Microsoft Family Safety.

That way you can make sure that your child visits only appropriate websites and respects time limits. In addition, you can also add other users from this section. Last option here is the Assigned access, and with this option you can allow a user to have access to only one Windows Store app.

Sync your Microsoft account settings

sync your settings microsoft account

Last section is Sync your settings and it does just that. It syncs your settings with your Microsoft account across all Windows 10 devices. If you don’t want that, you can easily turn off syncing.

Microsoft account options  in the latest Windows 10 OS versions

The newest Windows 10 versions, including the Fall Creators Update, the April 2018 Update and the October 2018 Update revamped the Microsoft account section of the Settings page. Here’s a screenshot of the available options:

microsoft account settings page windows 10

As you can see, the UI has changed a bit. For example, Microsoft added a new option called ‘Email & App accounts‘. This feature allows you to customize your email, calendar and contacts. You can add several emails accounts for faster access and see what apps use your account information.

Windows 10 brings a variety of options when it comes to managing users. We hope that managing users in Windows 10 is bit more clear to you now.

If you have any additional questions, feel free to the post them in the comment section.


Editor’s Note: This post was originally published in August 2015 and has been since updated for freshness, and accuracy.


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