In Outlook, recalling an email is an attempt to unsend or delete a sent email message from the recipient’s mailbox. On the other hand, resending an email message is used to send the original message or its edited version to the same or different recipients.

How do I recall and resend an email in Outlook?

Before attempting to use the recall and resend feature for an email in Outlook, below are a few checks to confirm:

• Ensure that both you and your recipient have Microsoft Outlook email addresses.
• You can’t recall an email using the Outlook Web App.
• Make sure the recipient is on the same Microsoft Exchange Server environment.
• Recalling the email can only be successful if it has not been read or forwarded to other recipients by the original receiver.
• The permanent recall feature is only available on a Windows PC. Mac users will have to use the Undo toggle, which gives them up to a 10-second grace period to edit or recall an email after sending it.

Remember these tips when using the resend and recall feature in Microsoft Outlook for Mac. Further, let’s explore the steps to resend an email in Outlook below.

1. Via the Recall This Message feature

1. Launch your Microsoft Outlook app, and sign into your account.
2. In the folder pane, click on Sent Items.
3. Open the sent email that you want to recall.
4. On the Message tab, in the Move group, click on Actions, and then select Recall This Message from the options.

   

5. A dialog box will appear with two options: Delete unread copies of this message and Delete unread copies and replace them with a new message.

   

6. Choose the appropriate option and click OK to initiate the recall process.

While these steps have proven successful in this email window, using them may not be universally effective across other email clients.

Meanwhile, some Outlook users have reported that recalling Outlook emails almost never works. In case you are experiencing similar issues, check out this guide to know what the cause could be.

2. Use the Resend This Message feature

1. Follow steps 1 to 2 in the method provided above.
2. Double-click on the email template you want to resend to open it in a new window.
3. In the new window, navigate to the Message tab, and click on Actions in the Move group.
4. Select Resend This Message from the drop-down menu.

   

5. A new email template will open with the original email content.
   • If you want to resend the email to the original recipient, make the necessary changes, and press the Send button.
   • If you want to resend the email to new recipients, clear the original recipients from the To, Cc, or Bcc fields, add the new recipients, and press the Send button.

FAQs

Should you get Outlook not sending emails issues, you can explore our detailed step-by-step guide to fix the error.

If your Outlook can’t find folders, you can try out the steps in this article to fix the issue. Alternatively, the group email Outlook feature may help you locate folders quickly.

Learn how to keep long conversations tidy with Conversation View by following this guide on grouping email threads in Outlook.

And that’s how to recall and resend an email in Microsoft Outlook. If this guide has helped you, share it with anyone who might benefit.

You can also learn more about keeping recipients hidden by checking our detailed How to BCC in Outlook guide.

You can also learn more about keeping recipients hidden in your meeting invites by checking our detailed How to BCC in Outlook Meeting Invite guide.

Need help configuring your Mediacom account for Outlook before using recall or resend features? Visit Mediacom Outlook settings to check the correct IMAP, SMTP, and port configurations.

This is a comprehensive guide on how to create and use categories in Microsoft Outlook. We have explained all the details that will help you understand the benefits of using categories, and step-by-step instructions on how to create, rename, and delete categories.

Apart from this, you will also learn how to assign categories to emails, meetings, contacts, and tasks. The article will also provide tips on how to sort and filter messages by default category.

What are Outlook categories?

Many people are confused between what is an Outlook category and what is an Outlook folder. Although, they know that there are multiple ways of customizing Outlook and the app itself provides different ways to sort messages, search folders, sort folders, and much more.

However, there is always some confusion between Outlook categories and folders. Outlook folders let you organize your inbox and store messages.

When you move messages into your folders, you are moving them from the inbox into these folders. Then to locate the messages, all you need to do is enter the category folder and search it.

On the other hand, Outlook categories are a way to visualize and change the color code of the messages in your inbox.

When you assign a category to a message, it doesn’t leave the inbox instead they are assigned a category color. Using the color category, you can easily find out the message that you are looking for from the category list.

And if you regularly use Outlook, find out how to import vCards or VCF files to Outlook.

Why can’t I use categories in Outlook?

Many users have reported that they are unable to use categories in Outlook. One of the main reasons the Category button is not available for IMAP accounts is that they do not sync back to the server.

Besides, you won’t be able to assign a color category to IMAP accounts as Outlook 2016 has a limitation on the color categories feature. To fix this, you need to change the IMAP account to a POP3 account.

How to create and use Outlook categories?

1. Create Outlook categories

1.1 Desktop client

1. Launch the Outlook desktop app.
2. In the Tags section click Categorize.
3. From the drop-down list select All categories.
4. Hit the New button in the Color Categories box.
5. In the Add New Category box, name your category by typing it in the text field.
6. Choose a custom color from the Color drop-down menu.
7. Using the Shortcut Key, add a shortcut key for your category.
8. Click OK to close the Add New Category box and again click OK to save your preferences.

1.2 Web app

1. Visit the official Outlook login page.
2. Click on Settings.
3. Select General and then Categories.
4. Press + Create Category at the top of the category list.
5. Name the category, select a color for it, then click on Save.

2. Rename Outlook categories

2.1 Desktop app

1. Launch the Outlook desktop app.
2. In the Tags section click Categorize.
3. From the drop-down list select All categories.
4. Select a category that you wish to rename and hit the Rename button.
5. Enter a new name in the text field and click OK to apply the changes.

2.2 Web Client

1. Visit the official Outlook login page.
2. Click on Settings.
3. Select General and then Categories.
4. Click on the pencil button next to a category to edit it.
5. Type the preferred name of the category in the text field and click OK. You can also change the color of that category.

Following the above method, you can easily rename the Outlook category and assign it a name of your choice on both the desktop and the web app.

3. Delete Outlook categories

3.1 Desktop app

1. Launch the Outlook desktop app.
2. In the Tags section click Categorize.
3. From the drop-down list select All categories.
4. Select a category that you wish to delete and hit the Delete button.

3.2 Web Client

1. Visit the official Outlook login page.
2. Click on Settings.
3. Select General and then Categories.
4. Click on the Trash button next to a category to delete it.

Using the above methods, you can easily delete categories on your computer as well as the web client app of MS Outlook.

4. Use Outlook categories

4.1 Assign Outlook categories to your email

1. Go to the Home menu of the Outlook app.
2. Right-click on the email, click on Categorize and select a category from the pop-out menu.
3. Once assigned, you can view the color of the category as well as the name of the category in the Categories column of your inbox.

Following the above method, you can easily assign Outlook categories to one or multiple messages. This will help you focus on the messages related to a category. For example, you can focus and deal with work-related messages when inside the Work category.

4.2 Add a category to your calendar event

1. Launch the Outlook app on your PC.
2. Right-click on the calendar event and select Categorize from the drop-down list and choose a category. If you do not see your preferred category, click on All Categories.
3. After selecting the category, you will see the name of the category and the color applied to the calendar event.

You can apply the categories to your contacts, appointments, and other events in the Outlook desktop app or the web app.

How to Sort and Filter Messages by Category?

1. After assigning a category to your emails, you can simply sort the messages by hitting the Categories column in the horizontal bar that appears above the Outlook messages.
2. Under the Categories section, you can expand or close a certain category using the small triangle button in the Category header.

The above steps will help you sort and filter the Outlook inbox categorically. Some of the important benefits of the category feature in Outlook are listed below.

• Categories let you quickly find a specific message related to a specific topic
• You can easily locate a particular message by looking at the category color if it is assigned a category
• You can keep your Outlook inbox organized by assigning a category to your messages, calendar events, or even contacts
• Categories are more beneficial for users than folders, as you can assign multiple categories to a message
• Once assigned, it is easy to categorize
• There is no limit to how many categories you can have in Outlook

That is it from us in this guide. You can check out our guide that explains in detail how you can perform a search for a blank category in Outlook.

We also have a dedicated guide on how to check what folder an Outlook mail is in. Also, you can refer to our guide that will help you resolve the Outlook not moving emails to folder issue.

Feel free to let us know in the comments below if the above guide helped with your query on how to create and use Outlook categories.

If you’ve ever wondered how to add holidays to the new Outlook calendar, you’re not alone. Adding a country-specific holidays calendar in Outlook helps you stay on top of important dates without manual entry.

Whether you want to include national holidays, regional observances, or religious celebrations, Outlook’s country holidays calendar feature makes it easy to customize your schedule and plan ahead. In this guide, we’ll show you step-by-step how to add these holidays to your Outlook calendar quickly and effortlessly.

How do I add holidays to my Outlook calendars?

1. Outlook Desktop app

1. Launch the Outlook desktop app on your PC.
2. Click on the File tab on the top menu.
3. Choose Options to open Outlook Properties.

   

4. Click on Calendar options and select Add Holidays… button.

   

5. Locate your countries from the list.

   

6. Check the box beside your country name and click OK. This will import holidays to your calendar.
7. Click OK in the calendar dialog box and exit Outlook properties.
8. To open the calendar, click on the Calendar options at the bottom left.
9. You can select or deselect the added holidays from the My Calendars section.
10. If you have added multiple holidays, Outlook will show all holidays side by side in the calendar by default for the current month. 

If the Outlook calendar is not syncing, the highlighted guide will help you fix the problem in no time.

2. Outlook web app

1. Visit the Outlook web link.
2. Login with your account.
3. Click on the Calendar icon on the left pane.

   

4. Select Add calendar option under the calendar of the current month.

   

5. Choose the Holidays option.

   

6. Check the box for the country whose holidays you would like to add to your calendar.

   

7. You can see the added holidays under the My calendars section. Also, you can enable and disable the holidays.

   

The above methods will allow you to add holidays to the Outlook calendar for specific countries or countries within the app.

Do note that the added holidays will be the ones that are officially declared by the country. For adding specific holidays, we have discussed the steps in the later section of this guide.

How do I add holidays to a shared Outlook calendar?

1. In the Outlook desktop app

1. Add the holidays in the default calendar as shown in the above section.
2. Go to the Calendar view and click to open the default calendar.
3. Click on the View option at the top menu.
4. Select Change view and click on List.

   

5. Again click on the View option and select Categories in the Arrangement group to sort all calendar items.
6. Under My Calendars, right-click on the holidays that you would like to add to the shared calendar and select Move and Copy to Folder.

   

7. In the Copy Items dialog box, select the destination calendar where you would like to add the holidays and hit the OK button.
8. Hit the OK button in the warning message that pops up.

   

2. In the Outlook web app

1. Launch the Outlook website on a browser.
2. Click on the Calendar icon on the left pane.

   

3. Under My calendars, right-click on your holiday, select Move to and select the shared calendar.

   

Note that in order to add holidays to a shared Outlook calendar, you need first to add the holidays to the default calendar folder.

Once the holidays are added, you can move the calendar to other calendars, i.e., the shared calendars. Moreover, you need full permission to share the holiday calendars with others.

How do I add custom holidays to my Outlook calendar?

1. Launch MS Outlook.
2. Click on the Home tab on the top context menu and select New Appointment.

   

3. Insert the name of the holiday in the Subject field, for example, John’s Birthday, and leave the Location field empty.

   

4. Check the All day event box.

   

5. In the Start time drop-down menu, select the date and make sure that the End time drop-down is also selected as the same date.

   

6. On the Event tab, click on Recurrence.

   

7. Under the Recurrence pattern, click Yearly.

   

8. Insert 1 for Recur every option. In our case, it will ensure that the alert appears every 1 year on December 10th.
9. Under the Range of recurrence, make sure to check the radio button for No end date and click OK.

   

10. Click Save & Close.
11. You can now send the holidays to everyone in your organization, and they will be notified about this custom holiday every year.

Adding custom holidays follows the same steps as the one you follow for adding an appointment.

That is it from us in this guide. We have a guide that explains all the steps you need to take to make the Outlook calendar private.

Also, you can refer to our guide that explains how to set an Outlook vacation message. We have explained 3 different ways to do that task.

Multiple Outlook users have reported that Outlook crashes when opening the calendar. You can fix it by applying the suggested solutions in our guide.

Add holidays to your Outlook calendar with the country holidays feature, manage multiple calendars by learning how to view them together, and customize your default calendar for easier scheduling.

Feel free to drop a comment below if you found the above steps helpful on how to add holidays to the Outlook calendar.

Sending meeting requests to people on Outlook is as easy as they come. It allows you to monitor attendee responses, among other benefits.

But what happens if you need to copy the list of attendees from one Outlook meeting to another to send a fresh meeting invitation? Well, this is very simple, and we will show you how to do it and more in this detailed guide.

How do I export meeting attendees to Excel?

Exporting meeting attendees to Excel is pretty simple and direct, as you only need to copy and paste the email addresses and the response status of the invitees.

However, you still need to filter and sort it. We will explain all of this in the next section of this guide.

How do I copy the attendee list from a team meeting?

1. Right-click to copy

1. Launch Outlook and click the Calendar icon in the left pane.
2. Click the date of the meeting you want to copy attendees from on the Calendar and double-click the meeting invite on the right side of the window.
   
3. Now, click To field in the newly open meeting window.
4. Press the Ctrl key + A to select all the attendees, and right-click the field.
5. Finally, select the Copy option and paste the attendees into the new meeting where you need them.
   

If you want to copy only the list of meeting attendees from an Outlook meeting invite without their responses, you can do that by simply right-clicking the To field and pasting it into the meeting requests.

2. Use Copy Status to Clipboard

1. Launch Outlook and open the original meeting you want to copy invitees from.
2. Click the Tracking button.
3. Now, select Copy Status to Clipboard.
   
4. Launch Excel and create a new worksheet.
5. Next, select the A1 cell and press the Ctrl key + V to paste the attendees and their responses.
   
6. From here, click the Data tab at the top.
7. Click Filter, followed by the down arrow next to Response.
   
8. Choose the parameter to filter with from the responses (accepted, declined, or no response) and click OK. You should now have only the filtered attendees left.
9. Finally, copy the attendees and paste them into the meeting invite you to need them for on Outlook.

If you need to copy attendees from an Outlook meeting invite based on their responses, this is the method to use. With this, you can see the meeting attendees to forward the follow-up email before sending it.

3. Copy with Outlook VBA

1. Launch Outlook and press the Alt key + F11 to open the VBA editor.
2. Click Insert at the top and select Module.
   
3. Now, copy and paste the code sample below there: Sub CopySpecificAttendees()
Dim olSel As Selection
Dim olItem As AppointmentItem
Dim olAttendees As Recipients
Dim obj As Object
Dim strAddrs As String
Dim DataObj As MSForms.DataObject
Set DataObj = New MSForms.DataObject
Set olSel = Outlook.Application.ActiveExplorer.Selection
Set olItem = olSel.Item(1)
Set olAttendees = olItem.Recipients
For Each obj In olAttendees
'To copy the attendees who have accepted the meeting request
If obj.MeetingResponseStatus = olResponseAccepted Then
'To copy who declined - "If olAttendee.MeetingResponseStatus = olResponseDeclined Then"
'To copy who haven't respond - "If olAttendee.MeetingResponseStatus = olResponseNone" Then
strAddrs = strAddrs & ";" & obj.Address
DataObj.SetText strAddrs
DataObj.PutInClipboard
End If
Next
End Sub
4. Then, return to the Outlook window and click the File tab.
5. Next, select Options in the left pane.
   
6. Click Quick Access Toolbar.
7. From here, click the Choose commands from the dropdown menu and select Macros.
8. Select the macro.
   
9. Click the Add button.
10. Next, click the OK button to add it.
    
11. Now, go to your calendar and click the meeting to copy attendees.
12. Click the macro icon at the top. This will help copy the appointment details.
13. Finally, create the new meeting request, click the To field, and press Ctrl + V. The attendees will be pasted there automatically.

If you want a kind of automated method to copy attendees from your Outlook meeting invites, this is the go-to solution. You can always use the created macro to copy the meeting details and attendees at any time.

How to Print the Attendee List in Outlook

1. Go to your Calendar on Outlook and open the meeting invite to print attendees from.
   
2. Now, click Tracking in the Meeting section.
3. Select Copy Status to Clipboard from the context menu.
   
4. Next, open a new Word document and paste the list of attendees there.
5. Finally, press Ctrl + P to print.

If there is ever a need to print your appointment details, including meeting invitees and responses, the steps above will help get the job done. 

We have reached the end of this detailed guide on how to copy meeting attendees on Outlook to a new request entirely. With the options above, you can copy all the attendees in a specific meeting request or select them based on their responses.

This will be especially useful if you ever need to forward your meeting invite as a reminder to a specific group of people. 

So, you should have no problems with your Outlook meeting scheduling and reminder with the information provided.